Role Type and Location
* Hybrid role – 2-3 days per week based in our office in Glasnevin, Dublin
Eligibility to work
* Regrettably we can't offer Visa/work sponsorship to work in Ireland for this role
Why this role matters
This role is at the heart of keeping Deciphex running smoothly every day. As the first point of contact for all office-related queries, you'll play a vital part in ensuring that our people can focus on their work, knowing that the office environment and its operations are in safe hands. From managing logistics, travel, and expenses to coordinating meetings and events, you'll be directly supporting the efficiency and culture of our growing company.
Your work will touch every part of the business—whether it's welcoming new employees and setting them up for success, collaborating with Finance and HR to maintain clear processes, or ensuring our teams have the tools and resources they need. By creating a seamless, well-organized workplace, you'll help foster an environment where our people can do their best work and where new ideas and innovation can thrive.
Responsibilities:
* Act as the main point of contact for all office related queries, liaise with facilities management and take a hands on approach in order to ensure smooth running of the office day to day.
* Manage the incoming and outgoing post and local/ international deliveries.
* Make general purchases for the company in line with the purchasing policy.
* Coordination of regular meetings & events, company related travel and related logistics.
* Support with expense reporting and related queries, working closely with the Finance & HR teams on travel and expense policy.
* Supporting the onboarding of new employees to Deciphex including arranging new starter packs for shipment, coordinating merchandise deliveries etc.
* Manage the main office phone line, responding to and redirecting incoming calls in a professional and timely manner.
* Support employee engagement initiatives and company culture activities as required, working closely with HR.
* Other general administration duties that may arise from time to time.
* Complete all mandatory company training and job specific training required for the role, including ISMS, GLP, DocuSign, as applicable.
About You (Skills and Experience):
* Bachelor of business administration / related field desired
OR
a minimum of 3 years relevant experience in a fast paced office environment.
* Minimum of 3 years experience working in a similar busy operations administration or coordinator role in an office environment.
* Proficient with Google suite and strong Google Sheets experience (alternatively experience with Microsoft Office with the ability to adapt quickly to new software)
* Excellent communication skills.
* Diligent, hard-working and takes end to end ownership of tasks.
* Excellent time management and organizational skills with the ability to multitask and prioritize independently.
* Ability and willingness to work on own initiative and as part of a team.
* Works well under pressure, especially within a strict deadline-orientated environment.
What are the benefits of working with us?
Meaningful work that improves patient outcomes.
Exciting and challenging projects in a hyper-growth AI enabled company.
Regular feedback with strong career growth opportunities.
Flexible UK remote model with autonomy to balance work and life (some roles require on-site presence). This role is UK based
Competitive salary with annual performance-based increments.
Supportive, multicultural, and collaborative team.
About Us
Through the work that we do, the team at Deciphex helps pharma to accelerate the process of essential drug development and helps cancer patients get a timely and accurate diagnosis.
Founded in Dublin in 2017, Deciphex has scaled rapidly to a team of over 230 people and counting who are providing software solutions to address the pathology gap in research pathology and clinical areas. We have offices in Dublin, Exeter and Chicago and are expanding our team throughout the world.
We are software developers, clinical specialists, artificial intelligence engineers, operations professionals and so much more, all working as one team to support our customers and patients.
Read more about Deciphex & our Group here and more about our incredible team on our Careers Page here
Deciphex is an equal opportunities employer and we are committed to the principle of equality. All qualified applicants will be considered for employment without regard to age, race, religious beliefs, political views, gender identity, affectional or sexual orientation, national origin, family or marital status (including pregnancy), disability, membership of the travelling community or any other classification protected by applicable law.