The Administration and Outreach Executive will be responsible for directly supporting the ongoing management, and continued expansion of, the Cairn Apprenticeship Programme, and related career pathways initiatives. This is an exciting role, that will be focused on the programme administration requirements, outreach and engagement. Working closely with the Project and Partnerships Lead, they will play a key role in developing the Apprenticeship Programme into a market leader within Ireland’s construction sector, and establishing new career pathway initiatives within the company’s long-term strategy.
Key Responsibilities
Apprentice Data Administration and Tracking
Overseeing the day-to-day administration requirements for apprentice enrolments, registrations, payments, subcontractor invoices and all related data management.Ongoing data input and analysis to keep internal teams up to date on programme statistics and budget spends.Work closely with the Programme Lead to keep them up to date with registration and completion figures, and general trends within the programme.Play a proactive role in supporting wider organisational feedback and marketing related to the programme.
Outreach and Engagement
Supporting the Programme Lead with a busy outreach and engagement schedule, to promote the programme, and inform prospective candidates about its structure and benefits.This will include schools and third level engagement, such as careers fairs and recruitment events, as well working with the Marketing team on internal and external promotional campaigns.
General Programme Support & Cross-Functional Collaboration
As and when required, support both the Programme Lead and internal teams within Cairn, with requests related to the overall objectives of the Apprenticeship Programme.Work with other teams and functions, especially the People and Marketing teams, on collaborative pieces of work related to the Programme’s objectives.Being able to optimise Programme data and statistics, so they can be presented to internal and external audiences in an accessible manner, for the purposes of analysis or promotion.
Experience & Skills Required
The successful candidate for this role, will be able to clearly demonstrate a capacity to understand, manage and analyse contract and payments data, as well as administrative requirements related to the processing of this data.Strong proficiency in Microsoft Excel especially, but across the MS suite, is required. While some experience in invoice management and digital filing is also preferred.The successful candidate must also be able to demonstrate a strong interest in the interpersonal aspects of this role. Especially the engagement and outreach support required for the Programme Lead. A proactive approach to this support is required.
Qualifications
A Level 8 Bachelor’s degree, preferably in Business, Economics, Administration or a related field is required.Continuous Professional Development certifications, or additional courses undertaken, related to Microsoft Excel, data management and administration, are also advantageous.
Benefits
At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that’s ready to support you for whatever life brings.
We are delighted to offer a suite of benefits when you join Cairn which include
Performance related bonusPension scheme with matching contributionsFull health insurance with Irish Life healthAnnual salary reviewPaid maternity & paternity leaveFree Cairn annual leave daysLife assuranceIncome protectionEmployee Assistance Programme with VHITax saver - travel and bike to workTalent Development ProgrammesApproved Profit Sharing Scheme (APSS)Company vehicle (role dependent)
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