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We are currently recruiting an experienced Accounts and Payroll Assistant on behalf of our client in the transport and logistics sector. This is a full-time, onsite position based in Carrigtwohill. The successful candidate will oversee the daily operations of the accounts department, manage payroll, and maintain strong client and stakeholder relationships.
Key Responsibilities:
1. Account Management & Client Relations:
o Act as the main point of contact for customer account management matters.
o Build and maintain strong, long-lasting client relationships.
o Negotiate and close agreements to maximize profitability.
o Develop trusted advisor relationships with key customer stakeholders and internal accounts staff.
o Ensure the timely and successful delivery of services according to customer needs and goals.
2. Accounts & Financial Management:
o Oversee the day-to-day functions of the accounts department.
o Document and process financial transactions, including ledger entries.
o Reconcile financial discrepancies and analyze account information.
o Prepare financial reports such as balance sheets, profit & loss statements.
o Maintain internal accounting controls and suggest improvements.
o Prepare and consolidate monthly and annual financial reports.
o Verify and process payments and disbursements.
o Make entries into the Intact Accounts package.
o Submit end-of-year accounts to the company's chartered accountant.
3. Payroll:
o Ensure weekly payroll is processed accurately and on time.
o Maintain employee payroll records with confidentiality.
4. Compliance & Reporting:
o Attend monthly management meetings and report on financial progress and initiatives.
o Ensure compliance with ISO 9001:2015 Quality Management System.
o Perform regular database backups and secure financial information.
5. Authority & Decision-Making:
o Authorize payments as required by management.
o Prepare monthly accounts for review by the company accountant.
o Ensure ISO 9001:2015 QMS compliance and effective communication across departments.
Key Requirements:
* Proven experience in accounts and payroll administration.
* Strong understanding of financial processes and accounting systems (e.g., Intact).
* Proficiency in Microsoft Office, especially Excel.
* Excellent interpersonal and communication skills.
* Ability to multitask and meet deadlines.
* Knowledge of ISO 9001:2015 QMS is advantageous.
* High attention to detail and analytical skills.
Additional benefits include a competitive salary (based on experience), a supportive team environment, and free onsite parking.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Human Resources
Industries
* Human Resources Services
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