Role Overview
Senior Company Secretarial Administrator – Provide administrative and organisational support to the EMEA Company Secretary team, ensuring the smooth operation of board and committee processes.
The role is responsible for preparing meeting packs, maintaining governance records, coordinating director communications, and responding to routine governance queries.
The EMEA team operates across the UK, Ireland, Luxembourg, Guernsey and the Middle East with primary support for a sub-team of five based in London.
Key Responsibilities
Board & Committee Pack Preparation – Compile, format and quality-check board and committee papers; upload materials to the board portal (e.g., Diligent); ensure deadlines for paper submission are met; liaise with contributors to chase outstanding papers.
Meeting Administration – Schedule meetings and manage calendars; circulate agendas and meeting notices; coordinate logistics (rooms, dial-ins, VC links); maintain attendance records.
Governance Records Management – Maintain statutory registers and entity records; file documents in accordance with governance standards; support annual filings and routine submissions.
Director Support – Act as a point of contact for directors for logistical queries; support director onboarding and off-boarding processes; support director training and induction processes.
General Governance Support – Respond to routine governance queries from internal teams; support corporate transactions and entity changes; assist with document execution processes; maintain the governance inbox and triage queries.
Qualifications
Experience in an administrative or governance support role.
Strong organisational and time-management skills.
Excellent attention to detail.
High standard of written communication.
Ability to work with senior stakeholders professionally.
Competence with Microsoft Office (Word, PowerPoint, Excel).
Experience with board portals (e.g., Diligent) is desirable.
Personal Attributes
Discreet and trustworthy with confidential information.
Calm under pressure and deadline-driven.
Proactive and able to anticipate needs.
Strong interpersonal skills.
Team-oriented with a flexible approach.
Terms and Conditions
Candidate Privacy Notice.
California Applicant Privacy Notice.
Pay Transparency.
Nondiscrimination Provision (U.S).
Transparency in Coverage Disclosure – North America.
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities.
If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at ******.
EEO Statements
APAC/INDIA EEO STATEMENTIt is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants.
Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age.
All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice.
This includes human resources' decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.
Canada EEO STATEMENTNorthern Trust is an Equal Opportunity Employer.
Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.
EMEA EEO STATEMENTIt is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants.
Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age.
All employment decisions will be made in a non-discriminatory manner in accordance with our obligations under the law and codes of practice.
This includes human resources' decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.
USA EEO STATEMENTIt is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, color, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status.
EEO Know Your Rights (U.S).
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