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We are a global leader in industrial automation with a friendly and supportive office based in Kildare.
We're now looking for a personable, organised and dependable Office Administrator / Receptionist to join our team.
If you enjoy helping people, keeping things running smoothly and being at the heart of day-to-day operations, this could be the perfect role for you.
About the Role
As our Office Administrator / Receptionist, you'll play an important part in creating a welcoming, well-organised environment and ensuring that both colleagues and visitors have a positive experience.
You'll also support our after-care services and training function by helping prepare quotations and keeping track of customer orders.
This is a great opportunity for someone who is detail-focused, enjoys working with people and likes variety in their day.
What You'll Be Doing
Front of House & Office Support
Help keep our office running smoothly and looking its best
Greet visitors warmly and assist with general enquiries
Manage incoming and outgoing post and deliveries
Coordinate meetings and small events, including arranging refreshments
Look after the reception and showroom area to ensure a professional appearance
Liaise with facility suppliers and flag any maintenance needs
Support employees, clients and vendors by providing information or directing queries
General Administration
Raise purchase requisitions for facilities, marketing and travel
Maintain accurate records, databases and files
Input information into our ERP systems with care and accuracy
Support different departments with day-to-day admin tasks
Keep communal areas and meeting rooms tidy and ready for use
Assist with customer audits and questionnaires, working with internal teams
After-Care Sales Support
Prepare and update quotations through our CRM system
Track quotation progress and send friendly reminders
Process received purchase orders and coordinate with the Service team
Keep accurate data and notes to ensure a seamless process for everyone
Set reminders for renewals as after-care plans approach their end date
What We're Looking For
You don't need to tick every single box, but the ideal candidate will have:
Experience in reception, administration, or a similar role
Comfortable using standard office equipment
Great communication skills and a friendly, approachable manner
Strong organisational skills and the ability to juggle tasks calmly
Good attention to detail and accuracy in data entry
A team-focused attitude and willingness to support others
A professional and welcoming appearance
Experience supporting after-care or service-based sales (engineering industry preferable) – this is an advantage but not essential
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This role is a full-time, office-based position located at Unit 1, Unit K8, Maynooth Business Campus, County Kildare, Ireland.
Please be aware that applications for this position
will not be reviewed until mid-January ****.
Requisition number: 586
Contract type: Regular
Working time model: Full time
Place of work: Office
FANUC - THE FACTORY AUTOMATION COMPANY
As an innovative company, FANUC offers an exciting workplace with attractive future prospects, where your professional and personal development is guaranteed thanks to the latest technology and the FANUC work-life balance.
Are you interested in learning more about this career opportunity?
Your FANUC Recruiting Team is looking forward to answering your questions.
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Learn more about our love and passion for industrial automation and join us on our journey to achieve technical excellence every day.
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