Executive Team Administrator - Dublin
Entegro
Job Description and Benefits
Entegro is a fast‑growing engineering services company operating across telecoms, power, and technical services in Ireland, the UK, and the US. We design, build, and support the infrastructure that underpins modern life, from fibre networks and power upgrades to data centre support.
Our Vision and Mission
Vision: Engineering the infrastructure that powers today and shapes tomorrow.
Mission: To build a €100m company through a relentless customer focus.
About the Role
We’re now seeking an Executive Team Administrator to provide high‑quality support to our CEO and Senior Leadership Team, ensuring the business runs with pace, clarity, and alignment as we scale.
Why Join Entegro
* Work at the centre of a business building the infrastructure of the future.
* Support an ambitious leadership team that values integrity, pace, and collaboration.
* Your organisation, judgement, and initiative will make a visible impact every day.
* Enjoy responsibility, thrive on precision, and find satisfaction in making complex things run simply and smoothly.
Responsibilities
* Executive Support – Manage the CEO’s and Executive Team’s diaries, schedules, and priorities.
* Coordinate internal and external meetings, including logistics, agendas, briefing materials, minutes and action tracking.
* Arrange travel and accommodation for leadership meetings, client visits and site engagements.
* Prepare and format presentations, reports and board materials to a professional standard.
* Serve as a key liaison point between the CEO, senior leaders and the wider organisation.
* Draft and proofread internal communications, leadership updates and announcements.
* Maintain confidentiality at all times and handle sensitive information with integrity.
* Support the rhythm of communication across the leadership team, ensuring clarity and consistency.
* Governance & Reporting – Support governance processes, including board and leadership reporting cycles.
* Coordinate input and document collation for board packs, SLT papers and performance updates.
* Track key actions, risks and decisions, ensuring accountability and follow‑through.
* Maintain registers, trackers and executive records with precision and version control.
* Support organisation of leadership off‑sites, quarterly reviews and strategic planning sessions.
* Coordinate internal events, workshops and communications with the Marketing & Comms team.
* Partner with Finance, HR and GSS teams to ensure executive priorities are supported operationally.
* Streamline administrative processes for improved efficiency and visibility.
* Continuous Improvement – Identify opportunities to improve coordination, planning and reporting within the Executive Team.
* Recommend tools and methods that simplify scheduling, documentation and collaboration.
* Proactively anticipate needs and remove friction for the leadership team.
Skills & Experience Required
* 4–6 years of experience in an Executive Assistant, Senior Administrator or Office Manager role supporting senior leadership.
* Proven organisational and communication skills, with high attention to detail.
* Experience preparing reports, presentations and minutes to executive standard.
* Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel).
* Strong judgement and discretion when handling confidential information.
* Ability to manage competing priorities and maintain calm under pressure.
* A proactive, solution‑focused mindset with strong interpersonal skills.
The Person
* You thrive on organisation, clarity and execution, keeping the leadership team aligned and focused.
* You deliver value – you keep the leadership team moving and ensure every detail matters.
* You take accountability – you own follow‑through and ensure commitments are met.
* You are curious – you understand context, not just process.
* You act with integrity – you handle every situation with professionalism and discretion.
* You bring calm efficiency and a positive, can‑do attitude.
What Success Looks Like
* Leadership meetings are organised, documented and action‑oriented.
* Communication between executives and teams flows clearly and consistently.
* Board and SLT materials are accurate, timely and well‑presented.
* Executive coordination runs efficiently, freeing leaders to focus on priorities.
* Entegro’s leadership operations operate with rhythm, reliability and trust.
Seniority Level
* Mid‑Senior level
Employment Type
* Full‑time
Job Function
* Information Technology
Industries
* Telecommunications
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