Location: Cork City Centre
Hours: Full-time, Monday – Friday
Position Available Immediately
About Us
Cohalan Downing is a busy and professional firm of property surveyors providing a wide range of residential and commercial property services. We are seeking a highly organised, professional, and friendly Administrator/Receptionist to join our team. This role is key to ensuring the smooth running of our front office and supporting agents with day-to-day operations.
The Role
As the first point of contact for clients and enquirers, you will play an important role in representing the company in a professional and welcoming manner. Your responsibilities will cover administration, supporting agents, surveyors and directors and front-of-house duties.
Key Responsibilities
* Provide a professional, presentable, and welcoming reception service at all times.
* Be the first point of contact for visitors, telephone calls, emails, and walk-in enquiries.
* Handle telephone, email, and in-person enquiries, providing property information or directing queries to the appropriate team member.
* Support Agents and Directors with administrative tasks such as Audio transcribing.
* Provide general administrative support including filing, scanning, and correspondence management.
* Assist with booking and managing residential property viewings and agent diaries.
* Manage incoming post, voicemails, and messages ensuring timely distribution to the relevant agents.
* Coordinate and manage online property listings and advertisements.
* Aswell as other ad-hoc duties, TBD
Skills & Experience Required
* Previous experience in an administrative or receptionist role (property or professional services background desirable but not essential).
* Strong communication skills with a friendly and professional manner.
* Excellent organisational and multitasking skills with a keen eye for detail.
* Confident using email, Microsoft Office, and document management systems.
* Experienced in Audio Transcribing
* Ability to work independently while being a supportive team player.
* Professional appearance and adherence to office dress code.
What We Offer
* A varied and engaging role in a busy professional environment.
* The opportunity to work closely with experienced property agents and directors.
* A supportive team culture.
* Competitive salary package.
Job Type: Full-time
Pay: €35,000.00 per year
Work Location: In person