Human resources administrator - upmc kilkenny

Human Resources Administrator – UPMC Kilkenny
Location: Onsite based role UPMC MacDonagh Office, Kilkenny. Job type: Permanent.
Overview
UPMC Ireland is seeking an experienced HR Administrator based in Kilkenny who will provide HR administration services centrally to the HR Department. This role supports all sites, ensuring the smooth running of the department is organised and efficient. As a valued member of the HR team, you will be accountable for a range of duties that enhance the employee experience, including recruitment onboarding, maintaining employee records, supporting the HR Business Partner team with managing absences, managing HR documents to audit standards and updating internal HR systems.
Primary Duties and Responsibilities

Maintain and update employee records ensuring accuracy.
Prepare contracts of employment for new starters.
Process Garda Vetting, background checks, credential checks, reference checks and apply for work permits as required.
Ensure employees are scheduled for induction to their role.
Serve as the first point of contact for HR related queries and, where necessary, escalate to the HR Business Partner.
Take ownership of employee files ensuring all are audit and legal compliant.
Prepare reports from the HRIS such as starters and leavers, sick leave and headcount.
Track and record changes to terms and conditions, update the HRIS and T&A system and ensure they are always accurate and up to date.
File as you go.
Represent HR at interdepartmental meetings when required.
Assist in data consolidation for audits and accreditation.
Assist in payroll processing and verify records where required.
Support the co‑ordination of employee recognition programmes and initiatives.
Co‑ordinate all training records within the hospital to ensure mandatory training is up to date and recorded in each employee personal file.
Undertake other ad‑hoc duties as required.

Qualifications & Experience

Minimum 2 years’ experience working in a busy HR department.
Relevant HR qualification and CIPD qualification, or working towards same.
Proficiency in IT systems, in particular MS Word, MS Teams, Outlook and PowerPoint with the ability to present data in a visual and creative way.
Excellent organisational skills with a growth mindset.
Process the highest degree of integrity and confidentiality in all aspects of the role.
Excellent interpersonal and communication skills and the ability to work in a fast‑paced environment.
Excellent attention to detail and ability to work on own initiative.

Equal Opportunity Statement
UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Benefits

Fully paid maternity and paternity leave for new parents.
Competitive pension plan.
Company‑funded death in service benefit, three times the salary.
Critical illness cover for all employees up to the age of 66.
Rewards for performance through the annual ACES programme.
Enhanced annual leave up to a maximum of 27 days.
Flexible working opportunities to support external family commitments.
Opportunities for each employee to reach their career goals through continued learning and/or advancement.

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