We are looking for a Personal Assistant (PA) to become part of our Healthcare Team, sitting within our Litigation Department, which serves prominent domestic and international clients.
This position presents an exciting opportunity for the right individual to collaborate with a dynamic and friendly team, as well as other PAs within Ireland's premier law firm.The PA will be tasked with delivering a comprehensive secretarial service.
This role is perfectly suited for a highly organised and motivated PA who enjoys engaging with a diverse range of individuals throughout the organization.RequirementsThe responsibilities of this role will encompass: Assuming responsibility for monthly invoicing to ensure it meets client specifications accurately.
Communicating with clients regarding invoicing inquiries in collaboration with the Finance team.
Assisting in the client onboarding process, organizing Letters of Engagement, and maintaining electronic files.
Accurately typing and generating emails and documents.
A level of drafting ability is expected as part of this role.
Coordinating travel and accommodation arrangements for partners and other team members.
Providing administrative support for business development initiatives.
Performing extensive management of calendars and emails, including proactive monitoring and addressing actions as necessary.
Demonstrating proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant document management systems (e.g., iManage platform).
Collaborating and communicating with department lawyers and working alongside cross-departmental teams.
Setting up MS Teams conference calls.
Managing expense reports for assigned personnel.
Creating and coordinating PowerPoint presentations.
Working with the IT team to arrange meetings and seminars.
Updating and maintaining lawyers' Continuing Professional Development (CPD) records.
Managing and updating the Client Relationship Database.
The ideal candidate will have: A minimum of 6 years of experience as a Legal PA providing support to senior personnel in a professional services setting.
Proficient in MS Office applications, including PowerPoint and Excel, with a track record of producing high-quality and precise work.
A post-secondary qualification, such as a diploma or certificate in secretarial studies; however, relevant work experience may be accepted as a substitute.
Demonstrates a strong commitment to maintaining integrity, discretion, and confidentiality.
Flexible work style with a proven capacity to operate independently while functioning effectively within a team.
Highly organized and possesses exceptional attention to detail.
Enthusiastic and capable of contributing effectively as a member of a PA team in support of partners and other staff.