Facilities Coordinator
Location: South Dublin
Contract: Full Time Permanent
Responsible To: Facilities and Estates Team Leader
Job Summary: To support the Facilities and Estates Manager in ensuring the housing estate, apartment buildings and its communal areas are safe, clean, well‑maintained, and welcoming for residents. The Facilities Coordinator provides a visible presence on the estate, carrying out and inspecting minor repairs, reporting issues, supporting residents, and working closely with your colleagues and contractors.
Key Responsibilities
Cleaning
* Maintain cleanliness of communal areas including entrances, stairwells, lifts, corridors, and shared facilities.
* Have responsibility for ensuring cleaning materials/supplies are maintained as issued.
* Manage waste disposal areas, including bins and recycling facilities.
* Address basic hygiene issues and report pest infestations.
Maintenance and Repairs
* Carry out pre and post inspection of repairs as required within the curtilage of your schemes and wider community as directed.
* Perform pre and post inspection of non‑technical issues that are relevant to scheme communal and residential premises.
* Carry out minor repairs such as changing light bulbs, tightening fittings, or unblocking drains.
* Report repair needs to the Customer Service Centre, Repairs Team or relevant contractors.
* Monitor lighting, heating, and other systems within communal areas.
* Inspect daily all relevant buildings, lifts, carpark and grounds.
* Report any repairs or defects to the Repairs Team.
* Supervise the security and proper use of the building and its facilities.
Safety and Security
* Ensure doors, gates, and entry systems are secure and functioning.
* Conduct routine checks of fire alarms, extinguishers, and emergency exits.
* Record and report incidents of anti‑social behaviour or vandalism.
* Conduct all activities in a manner which is safe to yourself and others. Be aware and act in accordance with the Association's Health and Safety Policy.
Grounds and Environment
* Maintain outdoor communal areas such as gardens, courtyards, and pathways.
* Clear snow, ice, leaves, and litter to ensure safe access.
* Check play areas and outdoor equipment for safety.
Customer Support and Communication
* Act as a first point of contact for residents regarding communal maintenance issues.
* Liaise with contractors and inspectors to ensure work is carried out effectively.
Administration and Reporting
* Keep accurate records of maintenance tasks, safety checks, and incidents.
* Report health and safety risks promptly.
* Monitor contractor performance and compliance with site rules.
Boundaries of the Role
* Facilities Coordinators are responsible for communal areas only.
* Specialist repairs (e.g., plumbing, electrical work) are referred to qualified contractors.
Facilities Management and Security
* Co‑ordinate the grounds maintenance contract and cut grass and prune plants as directed.
* Use tools and equipment provided and necessary in connection with the duties set out.
Health and Safety
* Co‑operate with and engage fully in fire drills arranged by the Employer in accordance with Work instructions.
* Conduct all activities in a manner which is safe to the Facilities Coordinator and others.
* Be aware and act in accordance with both the Employer's and the Authority where applicable Policy/Policies in respect of Health and Safety matters.
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