Introduction
At Artex, we reimagine what risk management can be and we do it with bold thinking, deep expertise, and an unwavering belief in what's possible.
As part of our global team, you'll help clients navigate complex risks through creative, forward-looking solutions that go beyond the expected.
This is a place where innovation is encouraged, ideas are welcomed, and no two days look the same.
We're a community of confidently curious problem-solvers, opportunity seizers, and collaborative thinkers, working together to challenge convention and shape the future of our industry.
Here, you'll be supported to explore your potential, grow your expertise, and make a meaningful impact on a global scale.
Overview
We're looking for an ambitious Assistant Company Secretary to join our growing Corporate Services team in Dublin, Ireland.
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This is a unique opportunity to work at the heart of Artex's international insurance and fronting businesses, supporting Bermuda-registered insurance entities in a fast-paced, transactional governance environment.
The role offers exposure to board and committee governance, complex transactions, regulatory interaction and corporate structuring, providing an exceptional foundation for anyone looking to build a long-term career in company secretarial, governance or financial services.
You'll be part of a friendly, collaborative and highly supportive team, where learning and development are genuinely prioritised.
While prior experience of Bermuda entities or insurance structures is not required, we're looking for someone who is technically inquisitive, highly organised, and eager to learn.
In return, we provide hands-on training, close mentorship and ongoing support to help you build strong technical expertise and confidence in a specialist area of the market.
If you enjoy working in a dynamic environment, take pride in high-quality governance work, and are motivated by the opportunity to grow, develop and take on responsibility, this role offers exposure, challenge and progression in equal measure.
How you'll make an impact
Reporting to the Deputy Head of Corporate Services within Artex Capital Solutions, this combined role encompasses responsibilities as a Client Corporate Services and Company Secretarial professional.
The role involves providing governance advice, managing corporate secretarial duties, and ensuring compliance with statutory and regulatory requirements for Artex's regulated segregated account companies.
Corporate Secretarial Duties:
Assisting with the Administration of Artex's fronting companies established in Bermuda, acting as the main point of contact for Artex Insurance Management (AIM) colleagues and the board of directors.
Convene and attend weekly and monthly board and committee meetings, draft minutes, written resolutions, and maintain statutory registers and corporate records.
Work closely with AIM's transactions operations team to ensure timely reporting of transaction information to the Transactions and Operations Committee and monthly board meetings.
Administer fronting companies in accordance with their bye-laws and the Companies Act.
Communicate with the Registrar and Regulators regarding filings and notifications.
Maintain corporate records in compliance with statutory and regulatory requirements.
Compliance and Governance:
Follow all policies and procedures in accordance with applicable laws, rules, regulations and Artex internal risk control standards, assisting the SVP, Head of Risk & Compliance with remedial actions for any Artex or Gallagher entity related non-compliance occurrences.
Conduct annual reviews of entities and monitor compliance with relevant domicile legislation including identifying and reporting on areas of non-compliance.
Provide governance oversight and advise clients on robust corporate governance practices.
Collaborate with management and compliance teams to elevate concerns or report non-compliance.
Regulatory and Administrative Support:
Ensure completion of timely regulatory filings and reporting.
Coordinate responses required by shareholders for quarterly and annual filings.
Produce authorised signatory lists and arrange for certification or notarisation of documents.
Support team initiatives and projects as required.
About you
Here's what you'll bring to the role:
Degree qualified with a strong academic background.
A corporate governance secretarial qualification from the Chartered Governance Institute UK & Ireland is highly preferrable.
1 to 2 years prior experience in corporate secretarial role.
Previous experience of Financial Services, Insurance or Fund industries' regulatory, compliance and governance frameworks.
Understanding of AML/ATF legislation and requirements.
Strong working knowledge of corporate administration processes and associated best practices.
Action orientated, strategic thinker, proactive and responsive at all times.
Excellent interpersonal, organisational and communication skills.
Ability to meet tight deadlines.
Excellent judgment and decision-making skills.
Proficiency in Microsoft Office and Viewpoint or other entity management systems.
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