About UsCarroll O'Keeffe is a well-established Irish construction company with over 38 years of experience in delivering projects across the residential, educational, commercial, healthcare, and heritage sectors. We take pride in a reputation built on integrity, collaboration, and a relentless focus on quality — as reflected by multiple wins at the Irish Construction Excellence Awards.As a business where Directors remain hands-on, we deliver agile decision-making, a proactive approach to challenges, and lasting partnerships with clients who return to us time and again.About the RoleImmediate Start Required. Responsible for maintaining organised and updated project documents for the business. Your duties include using document management software to upload, retrieve documents for authorised personnel, carry out regular audits and ensuring document storage to comply with ISO management systems.Manages project documentation (drawings, reports, RFIs, etc.), ensuring accuracy, accessibility, and compliance with standards (like ISO 9001), using document control software Procore for version control, distribution, archiving, and reporting to stakeholders.Based in Laois with occasional travel to sitesReporting to:Associate Director QEHS & Construction DirectorPrincipal Duties and Responsibilities:Review and update documents for maintenance and quality control.Create templates for use by other personnel.Maintain confidentiality regarding sensitive documents.Ensuring that accurate information is distributed throughout an organization, on time, to the people who need it.Reporting errors or changes regarding document storage.Manage the project document management software (Procore, Breadcrumb) and ensure that it is operating effectively and efficiently.Carry out regular audits on site to ensure compliance with our quality management systemUpdate and maintain asset register software (Hilti OnTrack)Generate and distribute regular project management reports to provide insights into project status, milestones, and potential issues.Assist in maintaining the companies ISO management systems.Assisting H&S Manager with H&S forms and other administrative duties.Maintain and follow company's procedures and regulatory compliance.Compile BCAR documents and O&M Manuals for submission at project completionCompetence and Educational Requirement:3rd level Qualification in Administration / Office AdministrationProcore Certification – Procore AdministratorMinimum of 1–2 years' experience working on a construction site in a similar roleFull Driver's LicenceExcellent IT skills with thorough knowledge of various office softwareStrong organisational and communication skillsGood time management skills and ability to meet deadlinesAttention to detail and ability to multitaskAbility to analyse data and draw conclusionsCan work independently with minimal supervision