Administrator – Global Consumer Brand
Galway | Full-time | Permanent
I'm currently recruiting an Administrator on behalf of our client. This role is ideal for someone who loves structure, detail, and getting things over the line.
If you enjoy keeping projects organised, managing logs and trackers, and chasing stakeholders to hit deadlines, this will play to your strengths.
The role
You'll provide essential support to the Product & NPD team to make sure product launches run smoothly and documentation is always up to date.
You will:
1. Act as the main administrative support for the Product & NPD team
2. Create, route, and track product documentation, specifications, and approval records
3. Maintain project trackers, logs, and dashboards for products and campaigns
4. Keep SOPs, processes, and team documentation updated and organised
5. Assist with product presentations and reports for internal stakeholders
6. Support artwork processes through the Quality Management System (QMS)
7. Help coordinate claims, testimonials, and sales assets for new product launches
8. Support industry, competitor, and supplier research and vendor qualification
9. Coordinate translations and updates for product content where required
10. Maintain meeting notes and action lists, and follow up on owners to ensure completion
11. Help manage updates to product channels and dashboards
12. Assist with internal events and new product launch activations
13. Ensure all work is carried out in line with company guidelines and processes
What you need
14. 1–3 years' experience in an administrative, coordinator, or similar support role
15. Strong organisation, time management, and follow-through
16. Confident user of Microsoft Office (Excel, PowerPoint, Word as a minimum)
17. High accuracy and attention to detail, especially with complex information
18. Strong communication skills and the ability to work with different personalities and cultures
19. Comfortable working across multiple stakeholders and time zones
20. Ability to handle changing priorities, ambiguity, and fast-paced environments
Please apply today if interested or email with your updated CV for further info.