A firm with a strong reputation for having an authentic and inclusive culture
Excellent salary, benefits and bonus on offer including healthcare, pension and 25 days annual leave
Hybrid working - 3 days on site
The Executive Assistant will play a crucial role in supporting the Technology and Innovation Group, the largest legal team in Ireland specialising in data protection, IT, and intellectual property law.
Key Responsibilities
- Provide comprehensive administrative and secretarial support to partners and associates in the Technology practice group and the wider Commercial team.
- Manage email and diary schedules with precision.
- Oversee AML (Anti-Money Laundering) requirements for client onboarding, ensuring compliance with all procedures.
- Coordinate the billing process, including time entry, invoicing, client account balances, and follow-up on outstanding payments.
- Maintain and organise electronic files, ensuring records are up-to-date and easily accessible.
- Create, edit, and format legal documents and templates with attention to detail.
- Coordinate travel arrangements, meetings, and itineraries.
- Process expenses and update the client marketing database.
Key Skills and Requirements
- At least 4+ years as a Legal Secretary, PA, or Executive Assistant.
- In-depth experience with client billing and payment systems.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- High degree of accuracy in all tasks.
- Excellent interpersonal and written communication abilities.
- Strong ability to prioritise tasks and manage time effectively.
- A team player who can also work independently.
If you’re interested in learning more about this vacancy or would like a confidential discussion regarding other PA or legal-related roles we may have, please don’t hesitate to contact me, Jo McAndrew, today.
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Call us on +353 1 6628990 and quote job reference #J19484
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