Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please emailRole ProfileJob Title:Executive Support AdministratorDivision/Function:Home Building Finance IrelandJob Family:Investment, Asset & Liability ManagementCareer Stream:ProfessionalCareer Zone:AdministrativeReports to: Company SecretaryContract: PermanentClosing date for applications - 08/10/25 **Summary Of The BusinessBusinesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the State Claims Agency, the New Economy and Recovery Authority ("NewERA"), the Ireland Strategic Investment Fund, National Development Finance Agency and the NTMA Future Ireland Funds business unit with responsibility for the management of the Future Ireland Fund and Infrastructure, Climate and Nature Fund.The NTMA also assigns staff to the National Asset Management Agency, the Strategic Banking Corporation of Ireland (SBCI) and Home Building Finance Ireland (HBFI).Working at the NTMA offers excellent benefits including:Flexible work options including hybrid working and variable work hoursAn extensive wellbeing programmeExcellent learning and development opportunities that allow for full career development within the organisationA diverse range of initiatives: LGBT+, Gender Matters, Disability Awareness, Sports & Social, Volunteering and lots moreReimbursement of annual professional membership feesCareer average Defined Benefit Pension SchemeRole Overview & BackgroundHome Building Finance Ireland ("HBFI")is a State agency designed to lend money for the purposes of funding the construction of new homes in Ireland. HBFI has been established as a commercial entity, providing finance at market rates for commercially viable residential developments.Role SummaryThe purpose of this role is primarily to provide strong administrative and business support to the CEO and Company Secretary. The ideal candidate will be capable of handling a wide range of Board and Executive support related tasks. The successful candidate will be enthusiastic, proactive, well-organised and driven to support HBFI in delivering its mandate. The ability to interact with colleagues and stakeholders at all levels sometimes under pressure, is essential. A high level of professionalism and confidentiality/discretion is crucial for this role. Excellent written and verbal communication skills and attention to detail are equally important.Principal AccountabilitiesResponsibilities include, but may not be limited to, the following:Main responsibilities:Provide confidential complex calendar management for the CEO including proactively identifying any potential challenges or conflicts.Support the Company Secretary with Board, Committee, and Executive Management Team meetings including scheduling, preparation of meeting papers, circulation of papers via a Board portal, setting up of meeting rooms, co-ordination of presenters, attend and minute meetings etc.Assist the Company Secretary in providing support to the Board, Committees, and Executive Management Team as required.Produce documents and reports, excel spreadsheets, power point presentations, and agendas as required.Arrange internal and external meetings & events within specified budget to include booking of venue, facilities, equipment, catering, invitations & running order.Such other duties as may reasonably be required from time to time.Experience / Skills Required For The RoleExcellent communication and interpersonal skillsHigh standard of written and spoken EnglishHighly competent in Microsoft Office - use of Word/PowerPoint/Excel, Power BI, Sharepoint, etc.Flexible, able to work on own initiative.Able to manage competing priorities.Strong attention to detail.Good co-ordination skills.Preferable:3rd level business/finance/project management QualificationSome experience of attending and minuting meetingsSome experience of supporting projects / programme deliverySome experience of events organisation/co-ordinationSome experience attending meetings and stakeholder engagementPension AbatementIf an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee's re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.Applicants will be required to complete a pre-employment declaration to confirm whether they have previously availed of a Public sector pension scheme.The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society.Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please email The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society.