Project Coordinator
Dublin 2
€50k.
6-month contract
Working on multiple construction fit-out projects, in a high-end office environment. Working in conjunction with and reporting to the Project Manager.
In general
Implementing best practise project management techniques throughout the project to ensure project success.
Strategic advice in line with knowledge of best practise and previous experience
Submit detailed progress reports as required.
Maintain complete and accurate records
Develop and maintain accurate project plans
Ensure company interest are fully protected
Assist the Project Manager
Provide administrative support to the Project Manager
Collating reports for the projects alongside producing weekly and monthly reports
Establishing appropriate relationships and facilitating communication flow with project team members, suppliers and key stakeholders
Collating papers and prepare packs to support project meetings
Preparing meeting Agendas, Issuing meeting Notices and Recording the minutes of project meetings
Ensuring adherence to reporting and processes and providing support to others as needed
Tracking tasks and project actions, measuring and reporting progress
Liaising with internal and external stakeholders
Updating of project records such as risk register, constraints log and stakeholder register
Liaising and assisting document control to track project documentation and enforce protocols
Maintain a professional image for the company in all dealings with public and stakeholders
Other ad hoc duties that the Company may require from time to time
Project Brief
Assisting the Project Manager to:
Prepare a Project Brief for internal approval
Generate and maintain procedures that will be applied to ensure project success
Implement tools appropriate for creating and maintaining program, change control, action lists, risk register
Create and deliver project work plans and revise as appropriate to meet changing needs and requirements.
Identify resources and assign responsibilities.
Manage day-to-day operational aspects of the project(s).
Implement project methodology.
Ensure project documents are complete, current, and appropriately stored.
Work closely with relevant stakeholders to ensure effective and efficient implementation of the project(s).
Understand basic revenue models and P/L; meet financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analysing variances and initiating corrective actions.
Work with professional team to define and document questions
Submit project status reports to stakeholders; reviews issues; plans; anticipate & react to change.
Construction Stage
Work with the Project Manager to:
Prepare and review Health and safety documentation
Coordinate performance of the Contractors and Integrated Design Team in line with the project program
Direct the Building Contractor and the Consultants at all stages of the Project in accordance with contract requirement
Maintain complete and accurate records
Monitor the implement general compliance with the Building Contract
Establish and maintain effective lines of communication and procedures for all involved in the carrying out of the Project.
Manage safety on site.
Ensure changes takes place with client and Company approval as agreed.
Call, attend and minute regular Project review meetings
Resolve any day‑to‑day queries relating to the Project.
Work with finance to establish and maintain financial and other records.
Generate POs and invoicing as required
Prepare applications for payment
Produce detailed written reports on the progress and cost of the Project and any other matters arising out of the Project Brief and the Project Cost Plan required from time to time
#J-18808-Ljbffr