Job Title:
Business Unit/Sales Coordinator - FM
Location:
Maynooth, Ireland
Reports to:
Facilities Management COO
TSL - About Us
TSL is a leading international technical engineering, construction and facilities management partner operating across the UK, Ireland, and Mainland Europe. We focus on design, build and maintenance contracts for end user clients, specialising in the Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.
TSL is committed to creating the spaces that enable the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Our team work with our valued clients and supply chain partners to create a simple agenda concentrated on getting things done. Above all, we are focused on delivering first class projects, executed efficiently, without compromising on safety or quality.
Overview of the role:
The Business Unit / Sales Coordinator supports the business development and operational activities of the facilities management unit. This role plays a key part in managing client communications, preparing proposals and presentations, coordinating internal resources, and ensuring the efficient execution of sales and operational processes.
Main Responsibilities for the Business Unit/Sales Coordinator:
* Ensuring business policies and processes are effectively communicated and implemented within the Business Unit.
* Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the FM Business.
* Arrange all Contract Review Meetings throughout the year.
* Completion of Business Unit Review Pack each month ahead of Business Unit Review.
* Management of all QHSE online reporting (to include Hazards, Audits, Reports etc.).
* Completion of Audit Schedule each year.
* Tracking of all holidays and sickness for FM business on Workday system.
* Collaborating with HR ensuring staffing structures on all contracts are updated.
* Ad hoc event management upon request.
* Diary and email management and Ad hoc travel arrangements for the FM COO.
* Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
* Promoting and maintaining the core Values of TSL FM.
* Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
* Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are met, employees are fully competent to undertake their roles and can reach their full future potential.
* To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.
* Ensure the completion of all Pre-Qualifying Questionnaires for the FM Business.
* To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures.
* Arranging all sales calls with Senior Team members on an ad hoc basis.
* Work with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunities.
* Support of Mobilisation as and when required.
* Prepare performance dashboards and KPIs for the business unit.
* Track expenses, invoices, and budgeting information related to sales activities.
Key Skills & Qualifications for the Business Unit/Sales Coordinator:
* Good knowledge of facilities/ property management.
* Strong communication skills, both verbally and written.
* Provide accurate administration of all paperwork generated at Office level.
* Highly skilled and efficient in the use of Microsoft Outlook, Excel, Word and Power Point.
* Work within a busy office environment and support office teams to ensure the smooth running of day-to-day activities.
* Bachelor's degree in business administration, Facilities Management, or a related field.
* 2+ years of experience in a coordination or administrative role, preferably in facilities management or a service industry.
* Ability to work independently and within a team.
Our recruitment team will review your CV and, if you meet our criteria, we will reach out to you for an informal discussion.
Important
As part of our recruitment process, reference checks will be conducted at the job offer stage. By applying for this position, you consent to these checks as a condition of employment.