Administrative Support Executive/Analyst
Salary: €32,000-€36,000 DOE + bonus
Location: Dublin 18
The Role
This role provides comprehensive administrative support within a team structure and involves daily interaction with internal and external stakeholders via phone and email. You will work closely with established processes and procedures to ensure high service levels, accuracy, and timely delivery across day-to-day operations and project-related activities.
You will play a key role in keeping systems up to date, managing scheduled events, supporting fleet-related activities, and ensuring tasks are completed ahead of deadlines. Over time, there is strong scope to grow, learn, and progress within the wider team.
Key Responsibilities
Provide day-to-day administrative support within the State Services team
Manage phone and email enquiries through shared team inboxes
Proactively manage daily, weekly, and monthly scheduled tasks
Maintain accurate system updates including data entry and reporting
Support fleet-related administration such as fuel cards, toll tags, vehicle collections, hire cars, fines, road tax, GPS, and pool vehicles
Coordinate CVRT administration with internal teams and external suppliers
Assist with vehicle ordering, deliveries, and logistics planning
Liaise with other departments to resolve queries efficiently
Attend team meetings, recording minutes and tracking actions
Ensure all procedures, timelines, and service standards are adhered to
Contribute to team goals and individual performance targets
About You
Minimum 1 year’s experience in an administrative role
Excellent verbal and written communication skills
Strong customer service mindset with a friendly and professional approach
High attention to detail and accuracy
Confident user of Microsoft Excel, Word, PowerPoint, and Outlook - especially strong excel skills
Organised, adaptable, and able to manage fluctuating workloads
A collaborative team player who enjoys contributing to shared success
Calm under pressure with a positive, "can-do" attitude
Comfortable taking initiative and seeing tasks through to completion
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