Job Details Job Title: Governance Officer Reporting To: Head of Governance & Strategy Location: Hybrid (Ireland) - requirement to attend the office (Dublin 7) for meetings/training as required Start Date: Immediately Contract Duration: 2-year fixed term contract Hours of Work: Full time, 39 hours a week Remuneration: Payscale starts at €34,749 per annum (Internal Pay Grade: Officer 1) Probationary Period: 6 months Benefits: 25 days annual leave (exclusive of public holidays) 2 days positive mental health leave annually Access to a four-day working week programme Life Coaching and Counselling Sessions Financial support for further education Bike to Work scheme Employer Contribution Pension Scheme About Spunout spunout is Ireland’s youth information and support platform, working towards an Ireland where all young people are supported and empowered to thrive. spunout has a range of free, anonymous online services that are there for you whenever you need them. If it matters to you, it matters to us. Through our platform, spunout shares factual information on mental health and wellbeing, provides 24/7, free and anonymous support by text, and shares the stories and experiences of young people across Ireland so we can learn from and support each other. We also connect people to trusted services and resources around the country for further support. Our aim is to support young people to be informed, feel empowered and heard, and to support our peers to access opportunities and services to help us achieve our full potential. About the Role spunout is seeking to appoint a full-time Governance Officer to provide comprehensive, efficient and effective governance support and administration to the CEO, the Board of Directors and its committees. The Governance Officer reports to the Head of Governance & Strategy who in turn reports directly to the CEO. The Governance team plays a pivotal role in ensuring the spunout operates to the highest standards of accountability, compliance and good practice. The success of the governance team in discharging their duties effectively ultimately ensures the organisation is providing quality well-governed services to young people in Ireland. The Governance Officer will support the continuous development and implementation of governance best practice across the organisation. This includes supporting board and committee processes, maintaining governance records and filings, coordinating policy development and review processes and ensuring compliance with relevant legislation, regulatory obligations and funder requirements. Key Duties & Responsibilities The Governance Officer’s duties and responsibilities include: CEO & Board Support Provide proactive and confidential governance support and administration to the CEO and Board of Directors Coordinate and schedule meetings of the Board and its sub-committees, including drafting agendas, preparing and distributing board papers, and supporting the Company Secretary minutes, statutory filings and governance documents Support the CEO and the board in liaising with key external stakeholders, and in the preparation of documents, funder updates and regulatory filings Support Board recruitment, induction, annual performance review process and the coordination of external board training and continuous professional development opportunities Monitor developments in relevant legislation, regulation and governance requirements and support the implementation of internal controls and compliance processes Assist in maintaining the organisation risk register and support risk owners in regularly reviewing and updating risk ratings and mitigation actions Policy Development, Reporting and Records Management Draft new, and amend existing, policies and procedures to ensure compliance with all relevant legislation, regulations and funder compliance and reporting requirements Research and prepare briefing papers, reports and governance documents as required, including the production of Board reports, annual service impact reports, and the preparation of the Directors’ Report for the annual financial statements Maintain effective document management, audit and version control systems across governance policies, reports and organisational records. Develop organised paper and electronic record systems, capable of speedy information retrieval, analysis and dissemination to relevant parties Support in the development and implementation of annual governance action plans and compliance calendars Maintain statutory filings with the Company Registration Office and Charities Regulator The above job description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to them from time to time. Person Specification Qualifications, Experience & Skills A relevant qualification in law, policy, corporate governance or related field is desirable. At least two years of experience in a governance, compliance, administration or similar role Understanding of charity sector governance, governance codes and regulatory bodies requirements Experience supporting compliance obligations and statutory filings, including the Companies Registration Office and Charities Regulator would be beneficial Experience in drafting policies, reports and governance documentation Experience of managing confidential and sensitive information with discretion and professionalism Experience supporting compliance with data protection requirements, including GDPR and the secure handling of confidential and sensitive information Excellent document control, file and record management and archiving skills Experience or familiarity with financial reporting and annual financial statements would be advantageous Proficiency with a range of software tools relevant to the role including basic packages such a Microsoft Office (incl. Excel), GSuite, Adobe and with tools such as DocuSign Personal Attributes Be a self-starter with the capacity to prioritise and balance conflicting demands Have excellent written and verbal communication skills capable of presenting information in a clear, concise, logical and persuasive manner Possess excellent organisation and time management skills Have a keen interest in, and understanding of youth health and social issues Feel comfortable challenging how things are done by putting forward suggestions as to how they can be improved Be able to work under pressure and unsupervised Work collaboratively and effectively with a range of internal and external stakeholders Encourage open and constructive discussion Maintain poise and control when working to influence others Additional Notes The above job description is not intended to be an exhaustive list of all duties involved. The post holder may be required to perform other duties appropriate to the role, as assigned from time to time. Commitment to Equality, Diversity, and Inclusion spunout is an Equal Opportunities Employer, and we welcome applications from individuals of all backgrounds, identities, and life experiences. We are committed to creating an inclusive and supportive workplace where diversity is valued. Data Protection All documentation received by spunout will be processed in accordance with applicable data protection legislation. The information provided will be used solely for the purpose of processing job applications and for ongoing administrative purposes related to job candidates.
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