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Managing Director at Spencer Recruitment | We help employers find their next great hire in PR/Communications/Public Affairs/ESG/CSR & Marketing
Overview
Our client is seeking a dedicated and dynamic individual to fill a dual role that combines project managing the Calcutta Run, their flagship ESG initiative, and supporting project management within the Finance team. This is an exciting opportunity for a professional passionate about event coordination, fundraising, and organisational impact, while also gaining exposure to financial project management.
Main Duties & Key Responsibilities
* The Calcutta Run Coordinator role is the primary focus of this position, with responsibilities covering the planning, promotion, and execution of this prestigious annual event and its associated activities. Additionally, the candidate will support finance-related projects, working collaboratively with the Finance team to meet organisational goals.
* The successful candidate will take sole responsibility for the management and delivery of the Calcutta Run and its associated events, including the Dublin run, Golf Classic, Tag Rugby, and Tennis tournaments. Key duties include:
Event Coordination
* Oversee onsite management, communications, finances, and fundraising efforts.
* Serve as the central liaison with the Calcutta Run organising group, the Calcutta Run Committee, sponsors, and partner charities.
Promotions & Engagement
* Engage with stakeholders, including participants, managing partners, and sponsors.
* Manage digital communications, creating engaging content for social media platforms and newsletters. Develop online and print promotional materials, coordinating with design tools like Canva, MailChimp, and Hootsuite.
Participant & Sponsor Management
* Coordinate individual and team registration using online systems.
* Build and maintain relationships with sponsors and key donors.
* Provide regular reports on registration, donations, and event progress to the organising committee.
Event Management
* Organise key events, including the event launch (March), the main event (late May), and the cheque handover (Q4).
* Oversee supplier relationships and ensure smooth delivery of all logistical needs.
* Collaborate with organisers of supporting events, such as the Golf Classic, Tag Rugby, and Cork Run.
Project Management Responsibilities
* The candidate will provide project support to the Finance team, focusing on initiatives to improve processes and deliver organisational goals. Responsibilities include:
* Assisting with financial project plans, including timelines, budgets, and resource allocation.
* Assisting with the implementation of planned projects.
* Monitoring and reporting on project progress and adjusting plans to meet deliverables.
* Identifying and escalating risks to project success while contributing ideas for optimisation.
* Participating in process analysis to improve workflow efficiency and compliance.
Knowledge & Skills Required
Experience:
* 3+ years in event management or a similar role, with demonstrated project management experience.
* Proficiency in social media marketing, using platforms like Hootsuite, MailChimp, Canva, and others.
Technical Skills:
* Knowledge of design tools like Adobe is advantageous.
* Competency in MS Office, especially Excel, and comfort with handling figures.
* Project Management qualification is advantageous.
Soft Skills:
* Strong organisational, prioritisation, and multitasking abilities.
* Exceptional communication and interpersonal skills.
* Proactive, flexible, and able to work independently.
* Finance qualification or background is advantageous.
Other Attributes:
* Enthusiastic about community-focused initiatives and event fundraising.
* Confident in collaborating with cross-functional teams and external partners.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Marketing, Advertising, and Consulting
Industries
Events Services and Legal Services
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