About the Role:
The Engineering Operations Coordinator plays a critical role in ensuring the smooth and efficient operation of the engineering department. This position provides comprehensive administrative support, facilitating effective communication, documentation control, and training management within the department.
The role requires a detail-oriented and proactive individual capable of managing multiple tasks while maintaining compliance with company procedures and quality standards.
Key Responsibilities:
* Manage day-to-day administrative duties within the engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
* Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversight of engineering documents, ensuring all records are accurate, up-to-date, and compliant with document control policies.
* Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
* Maintenance and organization of the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Management of meeting room bookings for contractors and visitors who do not have access to the system, as well as coordination of adhoc meeting requests and logistics to support departmental activities.
* Coordination of training schedules, tracking attendance, and maintenance of training records for the engineering department, ensuring compliance with internal and external training requirements.
Requirements:
A strong educational background is required, including a Leaving Certificate (or equivalent secondary education qualification).
A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in engineering, business administration, quality management, or a related discipline is highly desirable.
Diploma or certificate in engineering technology, quality assurance, or document control would be an advantage.
Training or certification in quality management systems (e.g., ISO ****, GMP) is also beneficial.
Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), are essential. Familiarity with document management systems and electronic quality management systems (eQMS) is a plus.