Bid administrator

Full‑time, Hybrid, 3 days in the office and 2 remote
Location: Options of Limerick, Dublin, Cork
Reports to: Bid Manager
The Opportunity
PUNCH Consulting Engineers, a COWI Company, offers an exciting opportunity for a Bid Administrator within the Bid & Administration Department. The Administrator will report directly to the Bid & Administration Manager (located in Dublin), Directors and General Company Senior Management as relevant. The role offers flexibility to work from any of our Irish offices (Dublin, Cork, Limerick or Galway).
We’re looking for an organized and proactive Bid Administrator to coordinate the end‑to‑end bid submission process. You’ll work closely with the Bid Manager, commercial team, and project managers to ensure all tender submissions are accurate, compliant, and delivered on time. This role is ideal for someone with strong administrative skills, attention to detail, and an interest in the construction/engineering sector.
In addition, the role includes assisting with the following duties: Tender Bid Submissions, Bid documentation and administration, New Staff Orientation, Quality Systems administration and General Office Administration.
Key Responsibilities

Bid Coordination: Manage the bid timeline, coordinate bid meetings, and track all bid‑related activities.
Document Management: Compile, format, and quality‑check bid documents including technical proposals, commercial pricing, CVs, case studies, and compliance certificates.
Tender Portal Management: Submit bids through various e‑procurement portals.
Compliance Checking: Ensure all submissions meet tender requirements, including mandatory forms, insurance certificates, and legal documentation aligned with Irish procurement regulations.
Database Maintenance: Maintain the bid database, track past submissions, update company credentials, and manage supplier pre‑qualification questionnaires (PQQs).
Stakeholder Coordination: Liaise with internal teams (engineering, finance, legal, HR) to gather required information and secure sign‑offs.
Record Keeping: Maintain accurate bid records, lessons learned logs, and archive completed bids in line with company policy.
Administrative Support: Prepare bid packs, manage printing/binding, coordinate courier deliveries, and support bid interview preparations.

Key Skills & Experience

Education: Level 6–8 qualification in Business Administration, Commerce, or related field.
Experience: Bid administration, proposal coordination, or commercial administration.
Technical Skills: Advanced Excel skills, MS Office Suite proficiency, experience with tender portals.
Organisational Skills: Exceptional attention to detail, ability to manage multiple bids simultaneously under tight deadlines.
Communication Skills: Strong written and verbal communication skills; ability to draft clear, professional documents.
Personal Attributes: Excellent team player, proactive mindset, ability to engage with numerous stakeholders both internal and external.
Design software experience.
Construction/engineering sector preferred but not required.

Working Hours
A typical working week is 35 hours.
What We Offer You

A role within one of Ireland’s leading engineering consultancies.
A competitive remuneration package, commensurate with experience, with a salary band of €30,000 to €45,000.
Active sports and social.
An ISO: 9001 accredited company with BM Trada from our quality management system and our environmental management system.

We are an equal opportunities employer and welcome applications from all qualified candidates.
At PUNCH, we understand the value of education. That’s why we support our staff who wish to undertake further education and training. We encourage staff members to maintain their Continuous Professional Development (CPD) accreditations with Engineers Ireland. We also continue to offer training in sustainable design and construction through seminars, in‑house lectures, and external training programmes. We promote the achievement of professional titles with institutions such as Engineers Ireland, the Association of Consulting Engineers of Ireland, the Institute of Structural Engineers, and the Institute of Civil Engineers.
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