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Job Title: Operations Coordinator
Reporting To: Head of Department of nominee
Location: This role will be primarily based at Children's Health Ireland at Crumlin but the successful candidate will be required to support other clinical sites as required
Contract type/duration: Full-time, contract of indefinite duration
Closing date for applications: 13 July 2025
About the post:
The objective of this post is to assist the Head of Department and all the teaching staff to deliver Paediatric teaching in an efficient and student friendly way. This role will ensure the smooth and supportive clinical placements of all RCSI students on site to ensure learning outcomes are achieved, issues are addressed, and quality sustained and safely.
The successful candidate will be expected to:
* Plan and organise the clinical and practical paediatric student placement agenda and schedule
* Ensure clinical sites are prepared and ready to receive students, this work will be done in close collaboration with Consultants and Clinical Educators and other relevant RCSI and hospital colleagues
Job Responsibilities
* Organising the timetabling and scheduling of Paediatrics teaching
* Liaising with RCSI Paediatrics Academic Staff, hospital consultants and external lecturers to ensure the educationally valid and student friendly delivery of all the clinical paediatric curriculum – including but not limited to lectures, assessments, simulation & clinical skills, OSCE, Case based presentations, and bedside tutorials.
* Liaising with CHI @ Crumlin staff to ensure the availability of lecture theatres and tutorial rooms.
* Managing the attendance of students at learning and assessment activities
* Organising the notification, preparation and selection process for student research attachments and electives as required at CHI @ Crumlin & CHI @ Temple Street.
* Administering Moodle on behalf of Paediatrics – this includes the uploading of all teaching material, assisting in the administration of those modules coordinated by Paediatrics and the module exams.
* Liaising with the Student Academic & Regulatory Affairs (SARA) department in the coordinating of student allocations, examinations and assessment.
* Liaising with all stakeholders as directed by the Head of Department or nominee in organising and implementing the Paediatrics element of agreed undergraduate teaching.
* Organising and attending meetings as requested by the Head of Department.
* Managing Departmental room booking.
* Organising the Simulation teaching logistics.
* Undergoing programmes of training and development as may be required from time to time.
* Representing the best interests of the Paediatrics Department/RCSI at all times
* Performing such other duties as may be required
Knowledge & Experience – (Essential):
* Strong organisational and administrative skills with the ability to focus on, produce results, and prioritise objectives.
* Capable of archiving and maintaining teaching materials and equipment for continued use.
* Very Strong IT skills especially MS Office: Excel PowerPoint, access, and E-Learning systems, with previous experience on Moodle an advantage
* An effective communication style appropriate to audience and situation.
* Ability to make decisions and meet deadlines.
* The ability to work on one’s own initiative as well as in a team environment.
* Experience and a proven track record working in an academic administrative environment would be an advantage.
We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you.
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative and Customer Service
* Industries
Higher Education and Hospitals and Health Care
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