About CUH Charity
Established in 2012, CUH (Cork University Hospital) Charity is the nominated charity of Cork University Hospital (CUH) and Cork University Maternity Hospital (CUMH). We work closely with the management team and healthcare experts at CUH and CUMH to identify the hospital’s most pressing needs and provide financial support for all departments.
CUH Charity identifies a selection of focused appeals that require our assistance. We offer a wide range of opportunities for people to donate to these vital causes through organising and supporting fundraising events. Our work is very much a team effort, from the charity representatives to our wonderful volunteers and hospital staff. We encourage community involvement by offering opportunities for workplace and school fundraising, along with a wide range of other ways to give.
Job Purpose:
The Finance and Administration Officer will oversee the charity’s financial operations and administrative functions. This role ensures accurate financial processing, regulatory compliance, and smooth internal communication, contributing to the charity’s overall efficiency and integrity.
Key Responsibilities:
Financial Management & Processing
* Monitor and reconcile transactions across six bank accounts.
* Process EFT payments, ensuring proper authorisation and adherence to limits.
* Manage donation receipting, thank-you letters, and CHY3/CHY4 forms.
* Prepare and lodge bank deposits, including coin handling and coordination with external services.
* Track and verify regular income and direct debit transactions.
* Reconcile monthly donations and correct data discrepancies.
* Balance payments, debits, and bank records.
* Submit VAT refund claims and manage tax refunds under the CHY3/CHY4 scheme.
Reporting & Compliance
* Prepare monthly financial reports and reconcile Salesforce records with bank statements.
* Compile quarterly financial reports for Board Meetings.
* Assist in preparing the annual budget and compliance documentation.
* Support annual audit preparation and insurance renewals.
* Submit funding applications and manage outcomes.
Administrative Support
* Manage incoming calls, voicemails, and general email queries.
* Handle incoming mail and ensure secure donation storage.
* Issue purchase orders and arrange payments for approved items.
* Provide documentation for board and committee meetings.
* Participate in project groups and support related administrative tasks.
Qualifications & Skills:
* Education:Degree in Finance, Accounting, Business Administration, or related field (preferred).
* Experience:2–3 years in a finance/admin role, ideally within a charity.
* Technical Proficiency:Financial software, Excel, and Salesforce (advantageous).
Core Competencies:
* High attention to detail and accuracy
* Strong organisational and time management skills
* Excellent communication (written and verbal)
* Knowledge of charity compliance, VAT, and tax processes
* Team player
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