Team Administrator – Valuations and Advisory team
My client has an opportunity for an experienced Team Administrator to join their valuations team.
Remuneration – strong with excellent benefits and flexible working.
Overview
My client is Ireland's only wholly Irish-owned global property consultancy, advising a wide range of clients from private investors and homeowners to major developers, both in Ireland and internationally.
They place teamwork, innovation, and a passion for property at the heart of their work, always striving to go the extra mile to exceed client expectations.
They are seeking an experienced administrator to join their Valuations and Advisory Team. The successful candidate will provide high-level administrative support to the team.
The valuations team are a lovely dynamic and fast paced department and the role offers a wide variety of work for the successful candidate. The team is made up of 3 directors 5-6 surveyors and 2 administrators (including this position)
Responsibilities
* Organising and maintaining diaries, expenses, and travel arrangements.
* Organising meetings and ensuring surveyors have all necessary documentation in advance.
* Screening phone calls, inquiries, and requests.
* Researching information for valuation reports, rent review submission reports, and presentations.
* Preparing presentations in Microsoft PowerPoint, tender documents, maps, photos, and other materials for reports.
* Creating and managing Excel valuation worksheets.
* Drafting and updating reports and letters for review.
* Transcribing reports, letters, and emails as directed.
* Providing general office administration support.
* Opening and maintaining files in both hard and soft copy formats.
* Updating and maintaining work lists, including current, completed, and future instructions.
* Liaising with the accounts department to ensure accuracy in budgets, work lists, invoicing, and debtors.
* Providing reception cover when required.
* Coordinating large valuation projects, including:
* Maintaining and monitoring project spreadsheets.
* Acting as the point of contact for client instructions and queries.
* Managing projects from receipt of instruction to delivery of the final report.
* Formatting completed reports to agreed templates.
* Responding to client queries promptly and professionally.
* Reconciling fees.
Skills Required
* Self-Motivated and Proactive
– Capable of working independently, taking initiative, and anticipating needs by completing routine tasks ahead of schedule.
* Detail-Oriented and Methodical
– High accuracy, strong attention to detail, structured approach to tasks, and solid numerical skills.
* Clear and Precise Written Communication
– Skilled in producing factual, accurate, and well-structured written material.
* Collaborative and Adaptable Team Player
– Works well within a team and embraces a flexible, positive approach.
* Advanced IT Proficiency
– Highly proficient in Microsoft Word and Excel, with solid working knowledge of PowerPoint.