Language Xchange Ireland is Ireland's largest Erasmus Plus partner company. Our programmes are tailored to meet the needs of students and teachers who wish to gain international English language experience and develop confidence speaking English in a business environment. In addition to learning English in a business environment, our programmes provide an opportunity to develop conversational English in fun, relaxing social environments. We have successfully hosted students from Germany, Austria, Italy, Poland, France, Slovenia, Portugal, Czech Rep., Slovakia, Croatia, Finland and Spain since 2009. We have partnered many Erasmus+ projects, as an Irish Partner.
The Role and Responsibilities:
LXI are seeking a Part-time Administrator (Flexi Hours – 12 hours per week).
The Part-time Administrator will assist in administration and processing students in advance of their arrival in Ireland for their work placement, and will also assist with post work placement administration.
LXI is an ISO9001 Quality assured company and maintaining quality procedures will be integral to the position and in preparation for our annual audits - ISO9001, ISO14001, ISO45001.
The Part-time Administrator will work to a schedule set out in "Monday Project Management" App.
Responsibilities of the Part-time Administrator will include, but are not limited to:
· Recording, updating and maintaining accurate information for student groups on our database/CRM ;
· Liaising with schools and teachers in advance of the work placements to ensure that all travel and student information is recorded accurately, and in a timely manner;
· Assigning e-learning, and monitoring to ensure all stages are issued in the correct order and fully completed;
· Garda Vetting, where required;
· Reviewing school, student and teacher information on the database/CRM and follow-up for any missing relevant information, encouraging students to fully complete their profile;
· Liaising with Area Managers and assigning student groups to them on the database/CRM and project management system;
· Responding to Helpdesk queries in a timely and professional manner;
· Recording Host Family and Voluntary Workplacement Provider information accurately on the database/CRM;
· Carrying out a series of checks prior to students arrival in Ireland (e.g. insurance documentation, medical forms – where required);
· Issuing post work placement surveys and work placement certificates;
· Assisting with travel arrangements and booking travel tickets, as required;
· Preparing for annual ISO Quality Assurance audits;
· Any other ad-hoc duties, as directed by the Office Manager or Managing Director.
Reporting Arrangement and working relationships:
The Part-time Administrator will report directly to the Office Manager.
Required:
· Ability to prioritise workload and to meet deadlines, and work in collaboration with the Monday Project Management App;
· Attention to detail and ability to focus on task at hand;
· Excellent organisational and administrative skills;
· Proven ability to communicate information to relative stakeholders in an effective and professional manner;
· Excellent interpersonal and rapport building skills;
· Excellent written communication skills;
· Good computer skills, including databases, CRM, spreadsheets, Word processing, Publisher;
· Self motivated, takes initiative and has ability to work independently.
Work Pattern:
LXI client base are EU Schools and students 12 to 20 years old from EU Countries, in Ireland, on an educational travel program. Issues arise 24/ 7 and are not confined to 9-5 hours. LXI has many structures to respond to these requirements and admin /office support will be one of them.
· The Part-time Administrator will work remotely;
· The Part-time Administrator will work to a schedule outlined on our 'Monday Project Mgt.' App and individual program requirements
· Shift pattern is 8-12 hours per week: additional flexibility may be required, to be discussed at interview
· Some flexibility to work additional days/hours is also required, upon the request of the Office Manager/Managing Director.
Pay & Benefits:
This is a Freelancer position at an hourly rate of €17 per hour where you will invoice LXI.
Location:
The Part-time Administration position is a remote role, however travel to our Head Office in Thomastown, Co. Kilkenny will be required on a regular (and ad-hoc) basis.
How to Apply:
Applications for the role of Part-time Administrator to be made using the link below. Deadline for receipt of applications is 5pm on Monday, 6th October 2025.
Job Type: Part-time
Pay: €17.00 per hour
Benefits:
* Work from home
Work Location: Hybrid remote in Cloghabrody, Thomastown, CO. Kilkenny
Application deadline: 06/10/2025
Reference ID: PT-Admin
Expected start date: 10/10/2025