Executive Assistant - Litigation Support
We are seeking a highly motivated Executive Assistant to join our successful Litigation Practice Group. This is a fantastic opportunity for someone with a strong work ethic, business acumen, and a passion for working in a leading law firm.
Responsibilities:
* Provide comprehensive administrative and secretarial support to partners and senior associates within the Litigation team.
* Oversee the billing process, including time entry, invoicing, and follow-ups on outstanding payments.
* Collaborate with the finance team to manage client accounts and transaction-related payments.
* Handle Anti-Money Laundering requirements for client onboarding, ensuring full compliance with firm procedures.
* Manage client auditing requests and related documentation.
* Maintain and organise both physical and electronic files, ensuring easy access and up-to-date records.
* Serve as a key point of contact for clients and other stakeholders, coordinating communications effectively.
* Schedule and manage meetings, conference calls, and travel arrangements.
* Prepare, proofread, and format legal documents, including agreements, pleadings, correspondence, and other relevant materials.
Requirements:
* Experience in assisting with medical negligence, personal injury, product liability, and healthcare litigation cases.
* Strong knowledge of Anti-Money Laundering procedures for client onboarding and document management.
* Proficiency in Elite 3E and other legal practice management software.
* Excellent organisational skills with a keen eye for detail and the ability to handle multiple tasks under tight deadlines.
* Strong proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
* Exceptional written and verbal communication skills.
* A flexible and adaptable approach to meet the needs of the business.
We offer a competitive salary and a range of benefits, including:
* Opportunity to work with a top-tier law firm.
* Chance to develop your skills and experience in a dynamic and challenging environment.
* A collaborative and supportive team culture.
If you are a motivated and organised individual looking for a new challenge, please apply today.