Your new companyYour new company has been in operation for 40 years and specialises in providing high-quality Mechanical, Electrical and Plumbing (MEP) design, BIM, Energy & Sustainability, and Architectural services. Their success comes off the back of combining global expertise with local knowledge to deliver innovative, sustainable and cost-efficient solutions. With offices across Ireland and the UK, their multidisciplinary team partners with clients across a diverse range of sectors to shape smarter, more resilient buildings and infrastructure.As they enter an accelerated growth phase across several business sectors, they are recruiting for a Bid Coordinator. They put a strong emphasis on staff, learning and development, and progression.Your New RoleWe are seeking a creative and highly organised Bid Coordinator with strong graphics capability to support the development of high-quality, visually engaging bid submissions for large construction, engineering, and infrastructure projects across Ireland and Europe. This is a hybrid role combining tender coordination, document management, and graphic design, playing a key role in improving the quality, consistency, and competitiveness of our proposals.The successful candidate will be comfortable working to tight deadlines, collaborating with technical teams, and producing professional, brand-aligned bid documents that clearly communicate our value to clients.Key Responsibilities:Bid & Tender CoordinationCoordinate the end-to-end bid process from pre-qualification (PQQ) to final tender submission.Manage timelines, trackers, and bid schedules to ensure all internal deadlines are met.Issue information requests to internal contributors and chase content.Organise bid review sessions and maintain version control.Graphic Design & Visual ContentDesign and produce compelling bid graphics including infographics, process diagrams, organisational charts, CV layouts, case study visuals, and programme illustrations.Apply branding, formatting, and layout to technical content using company templates.Translate complex technical information into clear, professional visual content.Document ProductionCreate and format high-quality proposal documents in Microsoft Word, PowerPoint, and InDesign (if used).Support graphic production in Adobe Creative Suite (Illustrator, InDesign, Photoshop).Create and amend CVs and project case studies.Content & Library ManagementMaintain and update the company's bid library, including case studies, CVs, project information, and templates.Support continuous improvement of bid processes and resources.Stakeholder CollaborationWork closely with Bid Managers, engineers, project teams, and senior leadership to gather and present information.Assist with presentations and pitch materials for client meetings.Quality ControlProofread submissions and ensure content is accurate, compliant, and consistent.Check alignment to client instructions and evaluation criteria.What You Need to SucceedKey Requirements2-5+ years' experience in a bid coordination, proposal support, or marketing role (construction, engineering, consultancy, or similar preferred).Strong graphic design capability and proven experience creating documentation for tenders or proposals.Proficiency in:Adobe InDesign, Illustrator, PhotoshopMicrosoft Word & PowerPoint (advanced)High attention to detail and strong organisational skills.Ability to work under pressure and to multiple deadlines.Excellent written and verbal communication skills.Experience working in fast-paced, deadline-driven environments.Preferred / AdvantageousExperience in construction, MEP, data centre, or infrastructure sectors.Knowledge of tender portals (eTenders, Ariba, Procore, etc.).Understanding of pre-qualification questionnaires and procurement frameworks.Degree in Graphic Design, Marketing, Communications, or related field.Hays Ireland is a trading division of Hays Specialist Recruitment (Ireland) Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found