Posted: 8h ago
The role
About Northern Trust
Northern Trust, a Fortune 500 company, is a globally recognized, award‑winning financial institution that has been in continuous operation since 1889.
The Department
The Transfer Agency department provides a third‑party fund administration service to numerous fund management companies, covering the full range of shareholder servicing functions including dealing, registration, finance and investor services. Transfer Agency is a growing department based over 4 locations: Limerick, Dublin, India and Pune. It’s a fast‑paced environment offering all partners excellent opportunities to grow their careers. The Document Management / Registration Team is responsible for onboarding new clients and investors, whilst managing and maintaining client, investor and agent documentation according to regulatory, compliance and operational requirements.
The Role
The partner will report directly to the Document Management / Registration Team Leader and will be responsible for investor, client and agent documentation. The partner will support more junior members of the team, check and validate others’ work, and identify optimisation opportunities as well as follow through with implementing these.
Why choose this opportunity within the document management / registration team?
This role offers the right candidate the opportunity to join a fast paced team within a growing company.
The partner will be exposed to many teams and departments within Northern Trust while all the time expanding their Transfer Agency knowledge.
The Document Management / Registration team aims to provide new joiners with a good support network facilitating a smooth integration to the team.
Principal Responsibilities
Responsible for original documentation received into Transfer Agency, including recording receipt and scanning, ensuring adherence to data protection requirements.
Coordinating investor mailings, including preparation and distribution.
Complying and arranging archiving or destruction of original documentation as required, ensuring GDPR requirements are met.
Day‑to‑day processing work, quality checks and assurance.
Day‑to‑day oversight or point of escalation for India partners, seeking appropriate information from local management where required.
Client reporting in relation to outstanding documentation requirements.
Workflow queue management and analysis where required.
Achievement of monthly KPIs.
Procedure maintenance following the change control process and complying with all procedures.
To work with the team, internal departments and group projects area on any allocated projects.
Ensure that appropriate segregation of duties controls are in place at all times.
Comply with the regulatory regime in which Northern Trust operates as appropriate to the role.
Exercise due care and diligence, and ensure that the responsibilities of the role are organised and controlled within the ambit of regulation, compliance and risk management.
Observe proper standards of market, business and personal conduct, demonstrating integrity in the execution of duties.
Skills / Experience
Previous financial services experience is desirable.
Knowledge of Transfer Agency incorporating Administration / Registration is an advantage.
Understanding of KYC and AML.
Strong Microsoft Excel, Word, Outlook skills.
Excellent attention to detail, eye for accuracy.
Proactive in terms of identifying opportunities to make improvements and implement them.
Effective risk management.
Customer Service experience.
Time Management skills.
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.
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