Our client are Dublin based biotechnology company looking for an EA and Business Support expert to help assist in their current growth phase.
Role Overview
This is a hands‑on position supporting both the CEO and broader executive team, with a primary focus on business operations administration. You’ll be one of only two in the Dublin office, so initiative, autonomy, and strong technical skills are essential. The role is ideal for a senior admin/EA who enjoys variety, responsibility, and is happy with a small office/hybrid setup.
Key Responsibilities
Executive Assistance
Manage CEO’s diary, travel, logistics, and expense claims
Prepare meeting materials, track actions, and ensure follow through
Act as primary point of contact for CEO and internal/external stakeholders
Business Operations
Provide proactive business support across finance, legal, business development, and general operations
Manage contract workflows: circulate for signature (DocuSign), track status, ensure proper filing in SharePoint
Support expense management for CEO, ELT, and team
Maintain asset and IT registers (laptops, phones, equipment)
Handle SharePoint and document control—filing, version control, access/sharing
Board & Event Management
Organise quarterly Board meetings: logistics, hotels, venues, food/restaurants, on‑site support
Prepare and circulate board packs, templates, and materials
Support key business events, team‑building, and dinners
General Administration
Front‑of‑house coordination: calls, mail, visitors, client/partner liaison
Maintain core admin reference packs, trackers, contact lists, templates
Benefits:
Location: Dublin 2 (Hybrid: 2‑3 days in office)
Salary: €50,000–€55,000
Hours: 9am–5:30pm, Mon–Fri
Benefits: Employer pension, Healthcare (employee only, provider of choice), Annual bonus (company/employee performance), 25 days annual leave (must reserve days for Christmas), Free Barista coffee
Candidate Profile
Experienced Executive Assistant/Admin with prior exposure to business operations
Comfortable working independently in a small office (only 1‑2 people present daily)
Excellent technical skills: Word, Excel (advanced), PowerPoint (advanced), SharePoint, Teams
Proven ability to prepare high quality presentations and reports for executives and boards
Strong attention to detail, thorough documentation and process management
Self‑starter with initiative; able to anticipate needs and work proactively
High integrity, professionalism, discretion (handling confidential docs: NDAs, CDAs, contracts)
Interest in technology, AI, and learning new tools
How to Apply
If you are a senior administrator or EA with strong tech skills, advanced Excel and PowerPoint abilities, and happy working in a small but busy office, please submit your CV.
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