Production Administrator
Silent Aire – Dublin
What you will do
As a Production Administrator, you will play a vital role in supporting the smooth operation of our production function. Reporting to the Plant Manager, you'll handle a wide range of administrative tasks that keep our team organized and efficient.
What You Will Do
* Manage payroll queries, holiday requests, and maintain accurate holiday records.
* Assist with onboarding new employees in Workday and provide limited access to the TMS system.
* Support recruitment activities and administrative tasks for new hires.
* Review and resolve daily clocking issues, ensuring accurate job allocations.
* Maintain up-to-date employee files, including attendance records.
* Promote and assist employees with company benefits such as healthcare and pension applications.
* Handle HR-related administrative requests (e.g., pension forms, contracts, paternity forms).
* Coordinate new hire inductions, access badge allocation, and locker assignments.
* Monitor and maintain PPE and contract cleaning stock levels.
* Process production floor orders, purchase orders, and tool requests.
* Manage printing, labeling, and laminating requests for outgoing AHU units.
* Provide reception cover as needed, maintain visitor logs, and manage gate control.
* Schedule meetings and training sessions, including room bookings.
* Prepare daily DSU details and provide additional information for supervisors.
* Keep company notice boards updated and organized.
* Perform other administrative duties as required.
What We Look For
* Strong communication skills with the ability to engage employees and management at all levels.
* Confidence in liaising with auditors, regulatory representatives, customers, and vendors.
* Excellent computer literacy and proficiency in administrative systems.
* Ability to deliver staff presentations when required.
* Solid understanding of HR policies, practices, and operational challenges.
* Highly organized with exceptional attention to detail and accuracy.
* Ability to work under pressure and meet deadlines.
* Proactive, solution-oriented mindset with a high level of integrity and confidentiality.
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