Department: Operations
Reports to: Head of Operations
Location: HQ - Dublin 15
Job Summary
We are seeking a proactive and detail-oriented Facilities, Warehouse & Fleet Coordinator to manage Samsic's physical infrastructure, fleet, warehouse operations, and core maintenance activities across our HQ locations. This hands-on role involves overseeing daily facilities support, preventative and reactive maintenance, fleet compliance, equipment management, and supplier coordination. You will work closely with front-of-house staff, warehouse teams, suppliers, and internal stakeholders to ensure safe, compliant, and efficient operations. Over time, the role will transition toward a more strategic position with responsibility for process ownership, leadership support, and supplier management
Key Responsibilities
* Oversee daily facilities operations, maintenance, and building compliance across HQ sites.
* Coordinate preventative and reactive maintenance, including key systems and equipment.
* Manage company fleet, ensuring servicing, repairs, and compliance are maintained.
* Supervise warehouse operations, equipment management, and inventory control.
* Procure and distribute workwear and PPE, maintaining supplier relationships.
* Coordinate contractors and suppliers, monitoring performance and compliance.
* Support front-of-house operations and act as the first point of contact for facilities-related issues.
Requirements
* 3+ years' experience in facilities, fleet, or operations coordination.
* Experience managing contractors and internal teams.
* Knowledge of building compliance and maintenance routines.
* Strong organisation, planning, and attention to detail.
* Excellent communication and teamwork skills.
* Adaptable with a proactive, problem-solving mindset.
Preferred Skills
* Technical/trade qualification in building services or maintenance.
* Experience with Planned Preventative Maintenance (PPM) programmes and supplier SLAs.
* Proficiency with Excel and task-tracking tools.
* Leadership development mindset.
Why Join Us?
* Generous Leave: 23 days annual leave plus Good Friday
* Balance Boost Days: Four company-designated 3:00pm finishes per year
* Bank Holiday Friday: 3:00pm early finish on long weekends
* Wellbeing Culture: Supportive, team-focused environment with wellness initiatives
* Development Opportunities: Training, mentoring, and career progression
Inclusion Matters
We're proud to be an equal opportunity employer. At Samsic Facility, we celebrate diversity and are committed to building an inclusive environment for everyone. If you need accommodations during the application or interview process, please let us know.
Ready to take the next step in your Facilities career?
Apply now and grow your skills in a role that values your contribution, supports your development, and ensures our HQ operations run safely, efficiently, and seamlessly.