Job Description
On behalf of our client in public health, we are now seeking a Grade IV Clerical Officer for a 6 month fixed term contract. This is a full-time post, 35 hours per week based in Ballycoolin, Dublin 15. The Grade IV Clerical Officer provides administrative support, managing day-to-day office duties and ensuring efficiency and accuracy in their work.
Duties & Responsibilities
Administrative tasks: Manage general office duties like correspondence, filing, photocopying, and handling post.
Record management: Maintain and update records and databases accurately.
Team support: Provide support to a designated supervisor and work collaboratively with other functions to ensure smooth service delivery.
Documentation: Assist in preparing and issuing documentation, reports, and general information to the highest standard.
Knowledge and compliance: Ensure staff are aware of and follow relevant procedures, practices, and legislation.
Confidentiality: Handle all information and service users with confidentiality and discretion.
The ideal candidate will have
Knowledge
* Demonstrate proficient knowledge of IT Skills (including Excel & Word)
* Demonstrate an understanding of relevant legislation & policy
* Demonstrate efficiency in the day to day administration responsibilities associated with this role.
* Demonstrate an understanding of maintaining confidentiality at all times.
Planning & Organisational Skills
* Demonstrate ability to manage own time, meet deadlines and effectively organise workloads.
* Demonstrate a high degree of flexibility with all associated duties.
* Demonstrate evidence of effective planning and organisational skills.
Managing & Developing (Self & Others)
* Demonstrate willingness to up skill in the specific area
* Demonstrate ability to take responsibility and use own initiative including the ability to adapt to change.
* Demonstrate ability to work as part of a team in pressurised environment & make positive contributions to that team.
* Demonstrate self motivation and the ability to motivate others.
Communication & Interpersonal Skills
* Demonstrate excellent clear and concise communication skills, both verbal and written.
* Puts resources in place to promote and improve communication in their area of responsibility.
* Actively listens to others, using questions to check for understanding.
* Facilitates two-way communication up and down the hierarchy.
Job Types: Full-time, Fixed term
Contract length: 6 months
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