ACCOUNTS ADMINISTRATOR
Role Overview
We are currently seeking an energetic and self-driven individual to join our team in our Shannon, Ireland production facility as an Accounts Administrator. If you are a motivated, detail-oriented individual with a strong work history, high work ethic and you are someone who likes working in a fun & fast-paced environment, then we are looking for you
The Accounts Administrator position provides a vital service of support to Kwik Lok across several key areas in customer service, accounts payable, accounts receivable, banking & payroll.
Position Responsibilities And Expectations
Accounts Payable
* Receive, review, and verify vendor invoices for accuracy, completeness, and proper authorization.
* Match invoices to purchase orders and receiving documents to ensure accuracy.
* Code and enter invoices into the accounting system, ensuring proper expense allocation.
* Resolve any discrepancies or issues with invoices, including pricing, quantity, or terms.
* Communicate with vendors to obtain missing or corrected documentation when necessary.
* Apply bank payments to vendor accounts.
* Complete supplier reconciliations and maintain accurate and up-to-date accounts payable records.
* Assist with weekly/monthly payment runs and month-end deadlines.
* Build and maintain strong relationships with suppliers and internal teams.
Customer Service
* Create sales orders/proforma invoices based on the customers' requirements.
* Provide quotations/support to customer/Regional Sales Managers (RSM).
* Point of contact for queries in relation to ETA of deliveries.
Accounts Receivable
* Generate and distribute accurate and timely customer invoices and statements.
* Verify invoice accuracy, including pricing, discounts, and terms.
* Monitor and resolve any discrepancies or issues related to invoicing.
* Accurately apply customer payments to open invoices in the accounting system.
* Reconcile discrepancies between payments received and invoices issued.
* Build and maintain positive relationships with customers, addressing inquiries and concerns promptly and professionally.
* Collaborate with sales and production team to resolve customer issues and improve the overall customer experience.
* Monitor accounts receivable aging reports and follow up on overdue payments.
Payroll
* Manage all payroll and compensation statutory requirements.
* Ensure month-end and year-end payroll returns are completed accurately.
* Respond to and resolving employee wage queries in a timely manner submitted to Revenue and pension providers in a timely manner.
Process Improvement
* Identify areas for process improvement within the accounting department.
* Propose and implement enhancements to streamline workflows, increase efficiency, and reduce paperwork.
* Leverage automation and technology tools to optimize processes.
Key Skills And Attributes
* Experience: Proven experience in a similar role.
* Strong knowledge of accounting principles and practices.
* Proficiency in using accounting software and ERP systems.
* NetSuite experience is a plus.
* Excellent attention to detail and ability to work with numerical data accurately.
* Strong analytical and problem-solving skills.
* Exceptional communication and interpersonal skills.
* Ability to work independently and collaborate effectively with cross-functional teams.
* Strong organizational and time management skills to prioritize tasks and meet deadlines.
* Proficiency in Microsoft Excel and other office productivity tools.
* Approaches work with an innovative spirit, constantly focused on continual improvement
ALL THE DETAILS…
* Salary: €35,000-€45,000 commensurate with experience.
* 39 hour working week – 8am – 4.30pm Monday to Friday.
* Health Insurance and Pension schemes.
* Location: Office based, Shannon, Co. Clare.