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This role is crucial in managing our payroll and staff benefits ensuring the efficient payment of c. staff and staff related payments across six legal entities within the Republic of Ireland (ROI) and Northern Ireland (NI). This role is based fully on site in our head office at 33 Molesworth Street, Dublin 2,
Key tasks and responsibilities include the following
* Payroll:Responsible for the coordination, preparation and processing of monthly payroll inputs for four Irish and two Northern Irish entities, including commission and bonus calculations ensuring that payroll processes align with all statutory requirements
* Banking: Preparation of payroll bank files and payments for net salaries and payroll-related deductions (e.g. pensions, taxes, benefits), ensuring remittance within required timelines
* Statutory requirements: Ensure strict adherence with all Revenue and HMRC submissions and requirements while maintaining up-to-date knowledge of legislative changes in both jurisdictions and implement necessary system/process changes accordingly
* Accounting:Provide detailed reconciliations of each payroll run including posting payroll transactions to general ledger accounts in line with month-end close timelines
* Staff benefits: Manage the end-to-end process around all staff benefits e.g. pensions, life assurance, professional subscriptions etc. including maintaining strong working relationships with benefit providers, periodically reviewing market competitiveness of benefits offerings and coordinating annual renewals to ensure timely enrolment, changes, and terminations
* Query resolution: Address and resolve staff and benefit provider queries ensuring swift resolution to maintain internal and external stakeholder satisfaction
* Payment allocation: Accurately allocate payments made to staff to their respective general ledger accounts, ensuring timely and precise reconciliations
* Accounts payable: Work closely with the accounts payable team to process benefit-related invoices, complete appropriate reconciliations, ensure timely and accurate allocation to the general ledger and ensuring that benefit suppliers are paid in accordance with contractual terms, and that reporting ties back to payroll records
* Staff expenses: Review and process all staff expense claims and company credit card payments to ensure compliance with company polices ensuring all transactions are accurately recorded and processed in a timely manner including liaison with line managers on out-of-policy claims, and the provision of regular reporting to finance leadership on trends or risks
* Reporting: Ensure adherence to all local, statutory, and parent company reporting obligations including Revenue and HMRC filings, gender pay gap, P11D, and CEO pay ratio reports while also supporting group-level reporting such as recharge models, intercompany allocations, and maintaining all records required for parent company audit or external disclosure
* Compliance: Create and maintain process flows, internal controls documentation, and procedure manuals for payroll and benefits to enable the ongoing evidence the effectiveness of payroll controls in accordance with the requirement of UK SOX.
* Advice: Proactively provide up-to-date advice on all pay, pension, and benefit-related legislation in both ROI and NI
* Audit: Support the finance team during the annual audit process including providing reconciliations and supporting schedules for payroll-related accounts (e.g. accruals, taxes payable, benefit liabilities) to support financial disclosures and statements and ensuring that all audit queries relating to payroll, benefits, and related reconciliations are addressed promptly and effectively
* Mentoring and support: Support the development and upskilling of other finance team members in payroll processes and systems as required
* Other duties: Actively contribute to a collaborative and high-performing finance team by supporting wider finance initiatives and continuous improvement projects as business needs evolve
Knowledge, Skills and Experience
* A minimum of 5 years’ experience in a similar role with end-to-end responsibility for payroll and benefits processing and management ideally with working knowledge of both ROI and NI payrolls
* Proven experience in managing payroll compliance with Revenue and HMRC regulations
* Demonstrated ability in managing pension schemes, life assurance, and benefit renewals with good knowledge of company pension scheme member reporting obligations
* IPASS qualified with a third level qualification in finance, business, or HR is advantageous
* Commitment to continuous professional development and learning essential
* A self-starter with exceptional numerical ability, strong organisational skills, ability to multi-task and proficiency in Microsoft Office applications particularly Microsoft Excel
* Experience preparing and executing payroll bank files and payment reconciliations
* Previous involvement in payroll-related audits and financial disclosures with some familiarity with SOX or equivalent control frameworks and documentation standards including the ability to document and maintain process flows, internal controls, and payroll compliance procedures
* Proficient in payroll software such as Sage, IRIS solutions (e.g. Earnie or Staffology Payroll) or similar platforms
* Experience of ERP systems, finance platforms and use of expense platforms like Concur advantageous
* Solid understanding of payroll accounting principles including journal entries, accruals, and reconciliations
* Proven ability to manage statutory and parent company reporting including P11D, CEO pay ratio, and gender pay gap reports
* Comfortable preparing group-level reports, recharge models, and intercompany allocations
* Exceptionally detail-oriented with strong accuracy in financial transactions, excellent analytical and problem-solving skills, and proactivity in issue resolution
* Self-starter with an ability to prioritise, meet tight deadlines, and manage multiple responsibilities simultaneously
* Strong interpersonal skills and excellent written and verbal communication skills with the ability to interact across all levels of the organisation.
* Team player with a collaborative approach to cross-functional working (e.g. Finance, HR, Operations)
* Ability to maintain absolute confidentiality and handle sensitive employee and company data professionally
Savills Ireland is an equal opportunity employer.
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone’s talents and abilities and where diversity is positively promoted.
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