We are recruiting a highly organised and detail orientated Office Administrator for a small office of a Construction company based in the Dublin 14 area.
The successful candidate will be responsible for ensuring the smooth operation of the office by performing a variety of administrative and clerical tasks. Full time office hours 35 per week. (9-5, 8am-4pm, 8.30am-4.30pm)
This role requires excellent communication skills, the ability to multitask and a proactive approach to problem solving.
Key Responsibilities:
* Office Management duties – ordering stationery and maintaining office supplies
* Liaising with suppliers, subcontractors and others
* Coordinate and schedule meetings, appointments and travel arrangements
* Handling incoming and outgoing correspondence, including emails, phone calls, and mail
* Maintain and update office records, databases and filing systems
* Assist in the preparation of reports, presentations and other documents
* Liaise with vendors, stakeholders, customers and service providers
* Perform other administrative duties as assigned
* Back up accounts administrative duties to cover holidays for putting up invoices, rct and vat returns, Quickbooks is used
Qualifications:
* Proven experience working in an office administrator, office manager, office assistant role for min 4-5 years
* Proficiency in MS Office (Word, Excel, Powerpoint, Outlook)
* Excellent organisational and time management skills
* Strong written and verbal communication skills
* Strong initiative for self led work
* Attention to detail and problem solving skills
* Some general accounts experience would be beneficial
* Experience working in a construction related environment would be beneficial
* Hours could be 9am-5pm Monday to Friday, possibility of 8am-4pm or 8.30am- 4.30pm
* Salary will depend on experience c €45-50k
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