We are looking for an Accounts Payable Specialist to join our team. In this role, you will play a key part in ensuring efficient, compliant, and accurate finance operations across the Group. You will oversee daily accounting processes, supplier management, and process improvements while supporting Smartbox's mission to inspire unforgettable experiences.
Key Responsibilities:
Organisation and Procedures
* Understand and manage procedures: Purchase Orders, travel expenses, and key supplier processes.
* Ensure adherence to procedures and identify opportunities for improvement.
* Guarantee departmental compliance with statutory requirements and internal policies.
* Contribute to process improvements and support project implementation.
Daily Accounting
* Receive invoices (email and post), analyze expense nature, and ensure accurate account coding.
* Perform daily scanning, coding, and posting of invoices (including intercompany transactions).
* Execute large batch payments to local and international vendors.
* Ensure payment runs are completed accurately and on time.
* Problem-solve and troubleshoot daily issues as they arise.
* Maintain monthly AP metrics (vendor reconciliations, aged items reports).
Internal Relationships & Projects
* Liaise closely with GL accountants and operational departments.
* Participate in ad hoc finance projects and cross-functional initiatives.
* Contribute to building a culture of continuous improvement and change.
About You:
We're looking for someone who not only has the right skills but also embodies our guiding principles:
* The Owner – You take accountability, act with integrity, and treat challenges as opportunities.
* The Ambitious Maverick – You bring bold ideas, challenge the status quo, and are unafraid to take smart risks.
* The Radical Optimist – You maintain a solutions-focused mindset, inspiring others with your positivity and resilience.
* The Connector – You build authentic relationships, foster collaboration, and create space for diverse voices to thrive.
Skills & Experience:
Essential Competencies/Skills
* Proficiency in MS Office applications.
* Excellent business acumen and analytical ability.
* Strong communication and interaction skills.
* Positive, proactive, and can-do attitude.
Desired Competencies/Skills
* Knowledge of Microsoft Dynamics AX is an advantage.
* Experience working in a Finance Shared Services environment.
* Minimum 2 years' experience in an Accounts Payable role.
* Spanish or French language skills are a plus.