Business Support Specialist (Site Focal) - Fixed Term Contract Company: Boeing United Kingdom Limited Position Purpose Supports and integrates activities across more than one discipline within Boeing Global Enterprise Services (BGES).
Provides administrative, personnel and customer support to facilitate on-site activities.
Supports project and process plans and in the implementation of policies and procedures.
Develops and maintains relationships and partnerships with customers, stakeholders and peers.
Supports multiple administrative processes.
Responds to customer requests.
This position is to provide a minimum of 10 months maternity cover commencing at the end of January ****.
Responsibilities The Site Focal role is positioned to ensure the smooth and seamless operation of the Boeing Dublin Airport Office providing multi-disciplinary business process and administrative support to the residents, working closely with internal business functions and external contractors and suppliers.
Duties will include (but are not limited to): Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and fix timelines being provided.
Build relationship with FM providers to ensure Boeing site operation consistency is adhered.
Responsible for raising purchase requisitions for facility related items through procurement internal business systems.
Invoice management support for facility and business procurement when required.
Development and management of Site Emergency Planning including documentation updates through internationally provided processes, templates and testing.
Update site / employee call tree and dialogic scenarios.
Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe, secure, healthy and compliant operation of site activities.
Support Reception desk duties as required.
Maintains Site records including management of accounts and facility OEM manuals.
Internal business support SharePoint management.
Occasional support to cover as Business Support Specialist/ Site Focal for other sites.
Opportunities to support projects across the region in a support or leadership capacity.
Preferred Experience (Required Skills/Experience): Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently.
Must be highly responsive to the needs generated by the day-to-day activities of the site and business management requirements.
Should exhibit mature and independent judgment, initiative and flexibility.
Able to solve problems as they arise and use initiative or seek clarification as appropriate.
High levels of discretion are required.
Demonstrated experience of working in a confidential environment.
Precise, accurate, and meticulous and have outstanding organisational skills.
Be capable working well with others.
Excellent communication skills; both verbal and written communication.
Have experience working with and building relationships with a wide range of individuals/business partners within an organisation.
Be computer literate with excellent experience of MS Office.
Word, Excel and PowerPoint are essential.
Experience with EHS is beneficial.
A prior facilities role would be advantageous.
Preferably experienced in working in a multicultural environment.
Flexible approach.
Willing to travel as required between the Dublin offices, occasional travel to the UK may be required.
All information provided will be checked and may be verified.
This requisition is for a locally hired position in Ireland.
Candidates must have current legal authorisation to work immediately in the EU.
Boeing will not attempt to obtain Immigration and labour sponsorship for any applicants.
Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll.
Language Requirements: Not Applicable Education: Not Applicable Relocation: Relocation assistance is not a negotiable benefit for this position.
Security Clearance: This position does not require a Security Clearance.
Visa Sponsorship: Employer will not sponsor applicants for employment visa status.
Contingent Upon Award Program This position is not contingent upon program award Shift: Not a Shift Worker (Ireland)