Role Overview
We are seeking a motivated and detail-oriented Operations Administrator to join our team on a 6-month maternity leave contract. This position plays a key role in supporting our Operations and Transport Management teams with scheduling, compliance, and communication to ensure efficient service delivery across all contracts.
The role is based full-time at our Clonshaugh headquarters, with no weekend work required.
Key Responsibilities
* Provide administrative support to the Operations and Transport Management teams.
* Assist with driver scheduling, daily duty sheets, and roster coordination.
* Handle driver queries, timesheets, holiday requests, and absence tracking.
* Liaise with clients, schools, and contract partners to ensure smooth operations.
* Maintain compliance documentation (driver CPC, licences, Garda vetting, etc.).
* Support incident reporting, vehicle allocations, and operational communication.
* Prepare reports, correspondence, and updates for management as required.
* Assist with onboarding of new drivers, uniform distribution, and training coordination.
* Provide general administrative assistance within the operations office as needed.
Key Skills & Experience
* Previous experience in an administrative or operations support role (transport or logistics background an advantage).
* Excellent organisational and multitasking skills with strong attention to detail.
* Confident communication and interpersonal abilities.
* Proficient in Microsoft Office (Excel, Outlook, Word) and comfortable with digital systems.
* Ability to work effectively in a fast-paced environment.
* A proactive, flexible, and team-oriented attitude.
Contract Details
* Contract Type: Fixed-term maternity cover (6 months)
* Location: Nolan Coaches HQ, Clonshaugh Industrial Estate, Dublin 17
* Working Hours: 40 hours per week (Monday–Friday only)
* Salary: €32,500 – €35,000 per annum (depending on experience)
Job Types: Full-time, Fixed term, Specified-purpose
Contract length: 6 months
Pay: €32,500.00-€35,000.00 per year
Benefits:
* Company events
* Employee assistance program
* On-site parking
Work Location: In person