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Estate Manager – Dublin 4 Landmark Assets
Overview
As the Estate Manager for two best-in-class buildings and surrounding landscapes in Dublin 4, you will be the on-site leader tasked with delivering operational excellence, financial stewardship, and a premium experience for occupiers and visitors. This role combines day-to-day property management, tenant and client engagement, supplier oversight, and unwavering commitment to compliance and high industry standards.
About JLL Ireland
JLL (Jones Lang LaSalle) Ireland is a market-leading real estate and investment management firm with over 50 years’ presence and deep expertise across commercial property. Operating from Dublin and backed by a global network, JLL Ireland delivers integrated property management to institutional owners, occupiers, and investors—including hands-on support to landmark assets in Dublin’s prime districts.
Key Responsibilities
* Financial Management
* Develop and manage annual service charge budgets for both buildings and associated grounds.
* Review and approve invoices and expenditure in line with JLL’s policies and regulations.
* Undertake quarterly budget reviews, assist with year-end service charge reconciliations, and support external audits as required.
* Occupier and Client Engagement
* Serve as the primary point of contact for all occupiers, delivering proactive communications, timely issue resolution, and exceptional day-to-day service.
* Collaborate with JLL account managers and surveyors to prepare detailed operational and financial reports for key stakeholders.
* Monitor and report key performance indicators (KPIs) related to building performance, sustainability, and occupier satisfaction.
* Operational Leadership
* Oversee all site operations, including cleaning, security, landscaping, and maintenance, ensuring that every aspect of the estate and buildings meets consistently high standards.
* Lead the evaluation, selection, and management of service providers in line with JLL procurement guidelines.
* Coordinate and monitor planned preventative maintenance (PPM) schedules and respond swiftly to reactive maintenance needs, ensuring regulatory compliance.
* Conduct frequent on-site inspections to assess the condition of building fabric, plant, and communal areas.
* Compliance and Risk Management
* Champion and enforce the highest standards of health and safety in compliance with Irish legislation, HSA guidelines, and JLL protocols.
* Ensure both buildings and surrounding areas maintain comprehensive and up-to-date insurance coverage.
* Liaise with insurance providers and loss adjusters on claims and compliance matters.
* Maintain all statutory documentation (e.g., fire, lift, water systems) and manage risk assessments.
* Market Awareness and Sustainability
* Stay informed on best practices and trends in prime Dublin asset management.
* Implement and support JLL Ireland’s environmental, social, and governance (ESG) initiatives, working towards Net Zero Carbon goals across both properties.
* Professional Development
* Participate in JLL’s mentoring, knowledge-sharing, and training programmes.
* Attend relevant industry events to enhance skills and build relationships within the Dublin property community.
* Candidate Profile
* Proven experience in premium commercial property or estate management, ideally in prime city locations.
* Strong financial literacy and capability to manage complex, high-value budgets.
* Demonstrated ability to deliver best-in-class customer service and effective stakeholder engagement.
* Sound understanding of Irish building regulations, health & safety, and property compliance requirements.
* Excellent organisational, leadership, and communication skills.
* Commitment to innovation, sustainability, and continuous improvement.
* Ability to represent JLL’s standards of professionalism and client service on-site, every day.
Seniority level
* Associate
Employment type
* Full-time
Job function
* General Business and Engineering
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