Position:
Bid Administrator
Division:
Commercial Division
Reports To:
Bid Manager/Commercial Manager
Date Prepared:
June 2020
Description:
A proactive role supporting the Bid Manager and the wider Commercial Team with the efficient and effective administration of bid preparations, pre-qualifications proposals, project presentations and contracting tasks.
Key Accountabilities:
Tracking online procurement portals and notification of potential opportunities.
Contribute to the development of the bid library and undertake periodic reviews to ensure that all content is up to date.
Work closely with the internal bid, business development and divisional teams to assist in the co-ordination, research and preparation of presentations and bidding information.
Liaising with subject matter experts to provide accurate, relevant and prompt information.
Co-ordinating the design elements of the proposal and presentation.
Proofreading documentation to ensure compliance with bid instructions and internal procedures
Reviewing documents and case studies and tailoring them meet the projects requirements.
Create industry and client presentations.
Assist with the continuous development of efficient bid execution.
Other general bid development and administrative duties.
Maintain a strong link with internal clients, guaranteeing appropriate and responsive reaction to address any concerns.
Ability to address unforeseen reactive demands.
Any other duties as deemed necessary for the efficiency of the business.
Critical Competencies:
Excellent communication skills, both written and verbal, with fluent English
Ability to read, analyse and present information in a clear and concise manner
Capable of prioritising tasks and the ability to manage multiple tasks simultaneously
Self-motivated with ability to work on own initiative or as part of a team
Highly organised with the ability to meet strict deadlines
Strong attention to detail
Positive, professional and outgoing demeanour
Approachable with a pleasant disposition
Qualifications, Experience and Knowledge:
2 years of administration experience in a commercial environment
Highly proficient in Microsoft Office Suite.
Strong understanding of FM/Building (Mechanical & Electrical) services an advantage
Proven experience in a similar role