We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 12,000 people with disabilities, equipping them with the confidence, skills, and self-belief to achieve their expressed goalsWe Welcome All Backgrounds and AbilitiesWe are an inclusive employer and encourage applicants from diverse backgrounds, including those with different abilities.We are committed to providing an inclusive and accessible work environment for all individuals. If you require any reasonable accommodations during the application process or once employed, please let us know. Examples of accommodations we can provide include modified workstations, flexible work hours, assistive technologies, or adjustments to communication methods during interviews or in the workplace. Our goal is to ensure that all candidates and employees have the support they need to succeed in their roles.We will work with you to meet your needs.Join Our Team and Make a DifferencePersonal Assistant to the Director of FinancePermanent Contract, 39 hours per weekLocation:Rehab Group, 10D Beckett Way, Parkwest, D12 K276About the Role:The Rehab Group is seeking a Personal Assistant to the Director of Finance. The Personal Assistant will be required to provide proactive support to the Director and Deputy Director of Finance. Providing support in the day-to-day running of this large organisation including the provision of full secretarial, administration, project coordination and support services. The personal Assistant will also communicate with others both internally and externally whilst managing busy diaries and schedules. You will be supported and be part of a wider PA team who work closely as a team on key Group projects and initiatives, collaborate together and across different business functions.What We're Looking For:3-5 Years in a Senior PA or Executive Assistant roleProven work experience as a personal assistant at senior levelStrong experience in all Microsoft Office packages including Office 365, Word, Excel (experience of using Excel as a reporting tool) PowerPoint presentations and knowledgeable in the use of a wide range of software and office/communications solutionsExperience in preparing and report writing to Board LevelExperience in being assertive, with a high level of integrity and the ability to maintain the confidentiality of highly sensitive material with tact and professionalismExperience in making informed independent decisions displaying an intuitive understanding of when to seek insightExperience in assisting in mapping out and planning projects in consultation with senior managementExperience in assisting moving projects forward against agreed organisational goalsAt Rehab Group, we understand that there are many paths of learning to your chosen career. We know that standardised educational training is not a shared experience, particularly for people with differing abilities. If you meet the majority of the requirements for the position you are applying for, we are happy to discuss the role with you further. You might be exactly who we are looking for.Your Responsibilities:Act as primary point of contact for the Director and support the work of the Senior Leadership Team. Develop and maintain a professional and dynamic overall executive support function for the Director acting as an internal liaison between the Director and senior management team/company employees/clients and manage information flow.Liaise with a wide range of internal and external contacts, key contacts at various funders, customers and stakeholders; Conduct research e.g. relating to both academic and industry, collate information, prepare statistical reports, co-ordinate and update projects, strategic documents / action plans etc. on an on-going basis.Assist and support the Director in developing and coordinating new policy and programme documentation.Manage all communications on behalf of the Director with various external organisations, internal team members and colleagues.Assist the Director with preparation for a range of representational engagements; Format information for internal and external communication – memos, emails, presentations, reports.Drive key projects and activities on behalf of the Director; ensuring planning and mapping of projects scoped out and updated within agreed timelines.Manage all secretarial and administrative responsibilities on behalf of the Director; manage diaries and arrange their daily schedule (set up meetings, travel, speaking engagements etc.). Ensure the preparation of agendas and meeting papers, collating information for circulation, ensuring all papers are circulated in a timely manner, attending all meetings, preparing minutes of meetings, follow up on outcomes and actions and maintaining formal and accurate records of all documentation.Preparation of various briefing materials for the Director in advance of meetings and events, involving the collation of a variety of information from different sources, and ensuring that they are fully prepared for all such events.Additional Requirements:Educated to diploma/certificate level in a relevant disciplineMicrosoft Office packages.Be flexible in terms of working hours and days.What We Offer:Company Pension SchemePaid maternity/paternity/adoption leaveEducational leave27 days annual leaveBike to work schemeTax saver travel schemeIncome protectionUnpaid leaveHealth and Wellbeing programmeCompany credit union schemeEmployee discount schemeDigital DoctorFinancial support for studying and study leaveLong Service Reward SchemeSick leaveEmployee Assistance Programme (EAP)How to Apply:Submit your application by 24/09/2025The recruitment process usually involves an initial application, screening, followed by interviews (often in-person or virtual) and possibly assessments related to the role.We may close applications early if we receive a high volume of suitable candidates.The Rehab Group is an equal opportunity employer