Job Summary
We are looking for an experienced Accounts Payable Specialist to join our dynamic team at a leading manufacturing company based in Tipperary.
In this critical role, you will be responsible for the end-to-end accounts payable function, ensuring that all supplier invoices and payments are processed accurately and efficiently within agreed timelines.
The role involves maintaining strong supplier relationships, managing the approval workflow, performing reconciliations, and ensuring compliance with Irish VAT and Intrastat reporting requirements.
Key Responsibilities
Invoice Posting & Processing
Receive, scan, and register high-volume supplier invoices and credit notes accurately into the accounting system ensuring that the data entered is accurate and updating descriptions where required
Perform 3-way matching (Purchase Order, Goods Received Docket, and Supplier Invoice).
Ensure correct General Ledger (GL) coding and VAT treatment for all invoices.
Manage the AP inbox, distributing invoices for approval promptly.
Managing Invoice Approvals
Manage the invoice approval workflow, following up with internal department heads and branch managers to ensure timely authorization.
Identify and resolve invoice discrepancies (price or quantity mismatches) with procurement and vendors.
Statement Reconciliation
Perform monthly reconciliation of creditor accounts to supplier statements.
Investigate and resolve any outstanding balances, credit notes, or discrepancies to ensure an accurate ledger.
Dealing with Suppliers
Act as the primary contact for supplier queries regarding payments, invoices, and account status, building strong professional relationships.
Ensure all vendor accounts are kept up to date.
Compliance
Assist with VAT reconciliation, Intrastat and VIES returns if required.
Payment Runs & Reporting
Prepare and process monthly electronic payments (EFT) in multiple currencies (EUR/GBP/DKK).
Assist with month-end close procedures, including creditor aging analysis and AP accruals.
Person Specification & Qualifications
Experience:
Minimum 2-3 years' experience in a similar high-volume AP role.
Education:
A qualification in Accounting/Business is an advantage, but strong experience is paramount.
Technical Skills:
Proficiency in MS Office, particularly Excel (Pivot Tables/VLOOKUPs).
System experience in Xero would be an advantage
Compliance:
Good understanding of Irish VAT and Intrastat rules.
Key Attributes:
High level of accuracy and attention to detail, strong communication skills, and the ability to work under pressure to meet tight deadlines.
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