Job Title: Clerical Officer
We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant / Administrator. The successful candidate will provide key administrative support to a Director, handling various tasks with a high level of discretion.
Key Responsibilities:
* Calendar Management: Coordinate the Director's schedule, ensuring timely appointments and meetings.
* Meeting Coordination: Arrange logistics for meetings, conferences, and other events.
* Minute Taking: Record and distribute meeting minutes in a clear and concise manner.
* Document Preparation: Prepare reports, letters, and other documents as required.
* Diary Management: Manage the Director's diary, ensuring all tasks and appointments are up-to-date.
Administrative Support:
* Processing and Updating Reports: Accurately process and update reports, maintaining accurate records.
* Liaising with Other Departments: Communicate effectively with other departments, resolving issues promptly.
* Maintaining Records: Ensure accurate and up-to-date records are maintained at all times.
* Sending Letters: Prepare and dispatch letters, ensuring timely delivery.
* Scanning and Filing: Scan and file documents accurately, maintaining a secure and organized system.
Operational Excellence:
* Supporting Management Initiatives: Assist in implementing management initiatives, promoting efficiency and productivity.
* Internal Audits: Participate in internal audits, ensuring compliance with organizational policies.
* Developing SOPs: Contribute to the development of Standard Operating Procedures (SOPs), ensuring consistency across the organization.
Team Collaboration:
* Fostering a Positive Working Environment: Promote a positive and efficient working environment, encouraging collaboration and teamwork.
* Supporting Colleagues: Provide support to colleagues, assisting with tasks and projects as needed.
* Performance Improvement: Participate in performance improvement efforts, contributing to the growth and development of the team.
Requirements:
* 1+ Year Office Experience: Possess relevant office experience, demonstrating strong organizational and multitasking skills.
* Proficiency in Microsoft Office: Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
* Excellent Communication Skills: Excellent communication and interpersonal skills, with a high level of discretion.
* Previous PA Experience: Previous Personal Assistant experience is an advantage.
Please note that we are looking for a candidate who can work hybridly, onsite 2 days per week. We offer a range of benefits, including 22 Days Annual leave, Pension, Flexi-time, etc.