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Team Administrator
Date: 23 Jul 2025
Location: Dublin, D, IE
Company: Alstom
Location: Dublin with travel to Cork
Appointment Basis: Permanent
Apply by: 06/08/2025
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Your future role
In this role, you’ll get great exposure across the business as you’ll be assisting and supporting a team of diverse colleagues in the undertaking of delivering services across the Alstom network.
You’ll be reporting into the Country Managing Director and will provide an efficient and effective administration support service to the Alstom Transport Ireland Management Team.
We’ll look to you for:
* Based in Dublin but with regular travel to Cork
* Manage all aspects of the office administration including meeting room requests, inc. room preparation, catering for internal and external meetings
* Update company notice boards, distribute post, and arrange courier service
* Book business travel - air, rail and hotel using CWT online travel booking system
* Assist when necessary, with expense reconciliation claims as required
* Administer weekly whereabouts
* To perform a range of administrative duties as required
* Order IT equipment (Laptop/Mobile phone) for new starters
* To produce & distribute reports, KPIs and Periodic reports and update weekly KPI’s as required
* Provide project administration support as and when required to senior colleagues working from Dublin and Cork office. This may require travel to Cork on a monthly basis.
* To be responsible for raising purchase requisitions for services and consumables for Dublin and Cork offices, keeping an accurate index of requisition orders raised, to reconcile with invoices and create new orders as required to ensure continual PO cover
* Obtain a detailed knowledge of Alstom’s SAP based procurement systems
All about you
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
* You’ll have experience in a similar role or have experience in receptionist or office assistant roles, demonstrating a proficiency in understanding how to ensure efficient business and office operations.
* You’ll have a natural ability to build relationships, to work well in a team and to have a positive attitude to undertake tasks. You’ll demonstrate a curiosity in how the business operates and how you will add value to the business, to your teams that you support and to the wider network.
* Self-motivated, highly organised, and detail-oriented
* Maintains confidentiality of privileged and sensitive information
* Exceptional organisational and time management skills
* Presentation skills and customer services knowledge
* Outstanding verbal and written communication skills
* Positive, can-do attitude and willingness to learn/develop
* Basic knowledge of accounting procedures such as bookkeeping and other general financial procedures
* Knowledge of computer programs used in daily office administration functions such as Microsoft word, spreadsheets, and specialised office management tools
* Proficiency in filing and paper management, including the ability to manage business correspondence and the ability to handle confidential information
* Excellent problem-solving skills, the ability to research and an aptitude for helping other people
* A working knowledge of SAP based systems is desirable
Things you’ll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career.
You’ll also:
* Enjoy stability, challenges and a long-term career free from boring daily routines
* Collaborate with transverse teams and helpful colleagues
* Contribute to innovative projects
* Utilise our dynamic, inclusive, and safety-focused working environment" ,
* Steer your career in whatever direction you choose across functions and countries
* Benefit from our investment in your development, through award-winning learning
* Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)
* Up to 52 weeks full maternity and adoption pay
* 25 days annual leave plus bank holidays, with the opportunity to buy or sell holiday
* A wide range of flexible benefits that you can tailor to suit your lifestyle
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Equal opportunity statement:
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.
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