VACANCY Garda Vetting & Membership Administrator
Mar 27, ****
The Role:
Ireland Active is seeking a Garda Vetting & Membership Administrator to support the continued growth of the organisation.
This role is central to the delivery of Garda Vetting services to our members and providing comprehensive membership support across all areas.
Key Responsibilities:
Act as the liaison with the National Vetting Bureau and manage all Garda Vetting applications through the online system.
Issue disclosures to members in line with relevant legislation and regulations.
Handle invoicing and administration related to Garda Vetting applications.
Serve as primary contact for member and Bureau queries via phone and email.
Manage and optimise the Ireland Active Smart Safeguarding platform, including workflows, user access, and process improvements.
Provide guidance and training to members using the platform.
Maintain confidentiality and professionalism when handling sensitive information.
Keep members informed of updates, guidance, and best practices.
Ensure full compliance with National Vetting Bureau requirements, including audit preparation, record management, and application validation.
Prepare and present regular reports on Garda Vetting activity, including volumes, timelines, and rejection rates.
Deliver exceptional customer service to members.
Process new membership applications and maintain an up-to-date membership database.
Support member queries and provide administrative assistance via phone/email.
Assist with credit control processes.
Support Ireland Active and REPs Ireland programmes and events as required.
Desirable Qualifications & Skills:
Eligible to work full-time in Ireland (essential).
Strong organisational skills and excellent attention to detail.
Previous administration or Garda Vetting experience.
Strong IT literacy and ability to learn/manage new digital systems.
Experience with accounting or CRM systems (e.g., Sage) is advantageous.
Excellent written and verbal communication skills.
High level of professionalism and customer service.
Ability to take ownership of the Garda Vetting process and work independently.
Employee Benefits:
Opportunities for continuous professional development.
Flexible hybrid working arrangements.
Work Location & Terms:
We are open to applicants seeking part-time or full-time arrangements, typically between 3–5 days per week.
Where this is requested, please outline how you would manage this arrangement.
Hours:
***** hours per week, depending on candidate suitability.
12-month fixed-term contract; applications for 6–12-month contracts will also be considered.
Appointment subject to a six-month probationary period.
Location:
Hybrid working – three days per week in the office at Ireland Active, Irish Sport HQ, Sport Ireland Campus, Dublin 15.
Requirements:
Appointment conditional on Garda Vetting and satisfactory reference checks.
Mandatory training with the National Vetting Bureau will be provided.
Salary:
€32,000–€34,000 pro rata per annum, dependent on experience and negotiation with the successful candidate.
Ireland Active is an equal opportunities employer.
We are committed to creating an inclusive environment for all.
If you require reasonable accommodations during the recruitment process, please let us know.
#J-*****-Ljbffr