Receptionist | Administrator required for a manufacturing company in Sligo.
Permanent position.
Responsibilities of the Receptionist:
* Reception Management: Greet and direct visitors, ensure they receive the required induction, receive and distribute mail, manage incoming calls, and maintain the reception area to create a welcoming environment.
* Administrative Support: Assist SLT with administrative tasks, including scheduling meetings, managing correspondence, and organising documentation.
* Expense Handling: Manage and process expense reports for SLT, ensuring accuracy and timely submission.
* Canteen Maintenance: Ensure the canteen is kept clean, stocked, and organised at all times.
* Meeting Set Up: Ensure meeting rooms are set up as required, including refreshments.
* Ad Hoc Requests: Support the site with various ad hoc requests, including arranging catering and staff celebrations.
* Key Lockbox Management: Manage keys both physical access and using the software tracking system.
* Visitor Coordination: Facilitate visitor travel arrangements, including booking accommodation, transportation, and ensuring all necessary arrangements are in place.
* Communication: Serve as the primary point of contact for visitor inquiries, providing information and assistance as required.
* EHS: Conduct monthly safety audit of the admin and canteen areas.
* EHS: Support Engineering/EHS with visitor EHS documentation when needed.
* Record Keeping: Maintain accurate records of visitor log, expense reports, and other administrative documentation.
* Regulatory Affairs Administration: Liaise with international Regulatory Affairs colleagues to ensure that required regulatory documents for product registrations are notarised, apostilled and legalised as appropriate. Maintain Regulatory Affairs documentation tracker.
* Compliance: Ensure all activities comply with company SOPs.
Requirements of the Receptionist:
* Qualifications in administration or related fields are advantageous.
* Proven experience in a front desk or administrative role, preferably within a pharma or GMP environment.
* Excellent communication and interpersonal skills, strong organisational abilities, and proficient in MS Office suite.
* Familiarity with expense handling, visitor coordination, and basic catering management.
* Detail-oriented, proactive, and able to multitask effectively in a fast-paced environment. Flexibility to handle ad hoc requests.
* Full clean driving licence.
For a confidential discussion and more information on the role of Receptionist in Sligo, please contactNoeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712
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