Finance Coordinator
This is a part time, permanent position at 2-2.5 days per week
The Finance Coordinator will report to the Chief Executive and have day-to-day operational responsibility for FLAC's finances. This involves managing daily financial operations, records, reporting, handling accounts payable/receivable, processing invoices/expenses, reconciling accounts, assisting with budgets, as well as ensuring compliance, processing payroll, preparing financial reports for FLAC's board and liaising with the auditors about the organisation's annual audit.
Key Responsibilities
1. Financial AdministrationProcessing of invoices, bank payments and grants paymentsMonthly book-keeping in SageRecording all income and expenditure to ensure budgets are in line with agreementsStaff expenses and petty cash managementMonthly bank reconciliationsMonthly ROS paymentsImplementation of financial procedures
2. Payroll - process employee payments, ensure accuracy and timely delivery by managing payroll data, calculating wages, handling deductions (taxes, benefits, pensions), and maintain compliance with financial regulations and company policy. Act as a key liaison who resolves employee's pay-related queries and work with HR to ensure smooth operations.
3. Processing: Running weekly or monthly payroll, processing starters, leavers, and changes
4. Data Management: Maintaining accurate employee records in the payroll system
5. Compliance: Ensuring adherence to tax laws, Revenue, and statutory requirements
6. Query Resolution: Answering employee and stakeholder questions about pay, deductions, and policies
7. Reporting & Reconciliation: Preparing payroll reports and reconciling accountsAudits: Assisting with internal and external payroll audits
8. Interacting and informing FLAC's Board and its Finance and Audit Sub Committee
9. Prepare a regular financial report which will be furnished to the Finance and Audit Committee in advance of board meetings so that FLAC's board has regular and timely information on which to base operational and policy decisions
10. Attend meetings of the Finance and Audit Committee
11. Annual Audits
12. Liaise with the accountants and preparing for in the annual audit
13. Grant management:Support the Chief Executive with the financial aspect of grant applicationsAfter fund approval, monitor funding is spent in accordance with the fund rulesResponsible for all follow up regarding the fundingProcess payments and purchases as they relate to the funding
14. Reporting
15. Monitor grant expenditure and regular reviews of the process with the programme co-ordinators/Director
16. Support the programme coordinator/Director during the review with the funding partners
17. Connect with funders for support
18. Responsible for the financial reporting to the Board/Council
Required Skills
19. Ability to work with SAGE
20. Numeracy & Detail: Strong attention to detail and mathematical ability
21. Software: Familiarity with payroll systems (e.g., SAP, ADP)
22. Compliance: Understanding of employment law and tax regulations
23. Communication: Ability to explain complex information clearly
24. Organisation: Managing deadlines and competing priorities
25. 3 years bookkeeping or finance administration experience
26. Proficiency in MS Office (Excel) and accounting software (e.g., QuickBooks).
27. High attention to detail, strong organizational skills, analytical ability, good communication, and teamwork
28. Knowledge of financial software to support overall financial health and team efficiency
Preferred Skills
29. Experience of working with and NGO/charity is desirable
30. Experience of dealing with SORP is also desirable
31. Experience working with legal casework accounts is also desirable
Salary & Benefits
32. Salary commensurate with experience
33. Pension contributions
34. Flexible hours, hybrid working to support work-life balance
35. Employee Assistance Programme
Who we are
This is in an exciting opportunity to work in one of Ireland's leading human rights organisations.
FLAC (Free Legal Advice Centres) is an independent legal, human rights and equality organisation, which works in a number of different ways to promote equal access to justice through our Telephone Information and Referral Line and Phone Legal Advice Clinics, our independent law centre which provides targeted legal services for the Traveller and Roma communities, and also undertakes public interest litigation. FLAC also makes policy recommendations in relation to areas of law that most impact on people living in poverty and disadvantage, including equality and anti-discrimination law, social welfare law, housing law, human rights law, and access to justice.