Executive Assistant role at Bauer Media Group. Reporting to the CEO, the Executive Assistant will be responsible for a full suite of executive assistant support for the CEO and the Senior Leadership Team (SLT), enabling them to deliver in an effective and efficient manner.
This role requires a highly organized, proactive individual who can efficiently manage the CEO’s calendar and optimise their time along with the time with senior leaders in the business as they develop and deliver on organisational strategy, in line with the wider Bauer Media Group. The successful candidate will be an experienced and highly collaborative administrator, who works well with others at all levels, always getting the right stuff done, in the right way, at pace.
Bauer Media Audio Ireland is a fun and energetic audio business that has experienced extensive growth in recent years. This role will be suited to an experienced individual who has high energy, is flexible in their approach to their working environment and who can get the job done but have some fun along the way.
What you'll do:
* Calendar and schedule management: coordination and management of CEO and other allocated executives’ calendars, including scheduling, setting agendas, coordinating and minuting meetings for the CEO and SLT.
* Supporting and planning logistics for business led events arranging any required logistics and resources and coordination with Marketing and Events teams across the country
* Travel arrangements: Plan/coordinate international travel arrangements, including flights and accommodation itineraries.
* Communication and correspondence: Managing incoming communications, as required, providing prompt responses or redirecting to appropriate parties
* Draft and circulate large group internal and external correspondence, presentations and reports for CEO and SLT members
* Relationship management: developing and maintaining strong trust-base relationships with key internal and external stakeholders, with effective communication and collaboration.
* Information management: maintain up-to-date records and files, ensuring critical documentation is well organised and easily-accessible, with confidentiality maintained
* Support large scale projects as required
What you'll bring:
* At least 3 years working as a Personal Assistant, Executive Assistant in a busy organisation
* Demonstrable experience working with a diverse experienced group of Senior Leaders (C-suite) internally and externally.
* Natural collaborator and effective relationship builder at all levels
* Brilliant communicator, written and spoken with an ability to listen and understand and read the room
* Outstanding organisational and time management skills, with the ability to multitask and prioritise competing demands effectively
* Flexible and able to accommodate last-minute changes and adapt to dynamic work environments
* High level of discretion and confidentiality when handling sensitive information
* Ability to thrive under pressure and maintain a positive attitude in a fast-paced setting
* Technology
* Highly proficient with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
* Competent at working with tech colleagues to troubleshoot IT issues
* Data management: comfortable with handling and organising large volumes of data effectively.
* Ideally, proficient at conducting online research
* Ideally, capable of supporting on internal and external communications, e.g. email announcements; LinkedIn updates
What you will get:
* Bauer Media Audio Ireland operates the following benefits for its employees:
* 23 days annual leave including Good Friday & Christmas Eve (25 in total)
* Enhanced Maternity and Paternity pay
* Paid sick leave - up to 20 days
* Access (free) to Group account with Webdoctor www.webdoctor.ie
* Employee Assistance Program (EAP)
* Wide range of learning opportunities to support with your Career Development with access to Learning and Development with Bauer Academy and Learning Waves www.learningwaves.ie
* Flexible and Hybrid Working (for relevant roles)
* Group Discount on Laya Healthcare
* HSF Healthcare – we fund a health cash back plan for your day-to-day medical expenses.
* Bike to Work Scheme and Annual Tax Saver Scheme
* Part of the fun of working in Bauer Media are the regular opportunities to score free tickets!
Seniority level
Entry level
Employment type
Full-time
Job function
General Business
Industries
Media Production
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