We currently have an opportunity for an Administrative Assistant to join the Elf Town team for 40 hours per week on a 3-month contract.
Previous experience in an Administration or Organisational role is essential. The job will report to the Event Manager and will support a multi-site team in both Galway and Dublin. This role will be office-based and located at Galway Racecourse.
Day-to-day tasks will be varied and include but aren't limited to:
* Administrative Support: Perform general office tasks such as document management, email, and phone communications.
* Recruitment and Selection Assistance: Help with the recruitment process, including candidate communications, scheduling interviews, and onboarding documentation.
* Payroll Coordination: Prepare and submit payroll information weekly, ensuring accuracy and compliance with deadlines.
* Contract Management: Draft and prepare contractual materials for new hires and staff changes.
* Staff Scheduling: Develop and manage rosters for event-based staff, ensuring adequate coverage across multiple sites.
* Staff Management: Handle last-minute staff cancellations, scheduling adjustments, and time change notifications.
* Data Entry & Reporting: Maintain accurate records and prepare reports as needed for payroll, scheduling, and other administrative tasks.
* Event Support: Provide logistical support for event planning, including coordinating part-time and casual staff for events in Galway and Dublin.
Application Requirements
* Applicants should have relevant qualifications with at least 12 months experience in an administrative or organisational role.
* Proficiency in the use of Microsoft Office and Microsoft Excel and the ability to communicate effectively
* Accuracy and attention to detail are essential due to the nature of the contract/payroll information being processed.
* The post holder must be organised and capable of multi-tasking accurately to deliver good quality work promptly.
* Reliable attendance and good timekeeping are important coupled with the flexibility to adapt working hours (with notice) if required.
Job Type: Full time 3 Month Temporary Contract
Expected hours: 40 per week
Experience:
* Administration: 1 year (required)
* Experience in Payroll processing 1 year (desired)
Work Location: In person
Job Type: Fixed term
Contract length: 3 months
Pay: €15phr
Benefits:
* Employee discount
* On-site parking
Schedule:
* Monday to Friday
* Weekend availability
Education:
* Advanced/Higher Certificate (preferred)
Work Location: In person
Expected start date: 06/10/2024
Job Types: Full-time, Fixed term
Contract length: 3 months
Pay: €15.00 per hour
Benefits:
* On-site parking
Education:
* Advanced/Higher Certificate (preferred)
Experience:
* Administrative: 1 year (preferred)
Work Location: In person